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Participation and engagement in the Bonn Climate Change Conference - June 2019
Related information
This page provides information on participation and engagement opportunities for observer organizations and other non-Party stakeholders in the Bonn Climate Change Conference - June 2019.
Please see thenotificationfor further information.
Disclaimer
The UNFCCC secretariat has become aware that certain admitted observer organizations are using commercial business model packages to solicit business. As an inducement to sell these packages, potential clients are assured participation at UNFCCC conferences, sessions and meetings through quotas of admitted observer organizations. The UNFCCC secretariat would like to make clear that it does not endorse such practices nor does it charge any fees to anyone for participating in the UNFCCC process. Eligible participants are accredited only by the UNFCCC secretariat who upon issue of badges by the UNFCCC secretariat can enter conference, sessions and meetings venues and participate, subject to the relevant rules and regulations, in the activities organized by the UNFCCC secretariat including the UNFCCC side events and exhibits.
Following the successful pilot for COP 24, the Daily Badge System is also be available for SB 50. The Daily Badge System allows for a more robust participation at UNFCCC sessions, while maintaining the process of nominations and confirmations.
Objective
The objective of the Daily Badge System is to allow for enhanced and flexible participation for observers attending UNFCCC sessions.
This flexibility is being implemented without affecting the existing nominations and confirmations process
This will be an add-on complementary process to enable a more enhanced utilization of the quota for badges
The pilot system will not increase the quota allocated, however it will allow for a rotation of the confirmed delegates for specific dates
Process
Please note that the Daily Badges system will work on top of the existing process as an add-on. An organization may simple choose not to request daily badges and proceed as in the past. There are some pre-requisites before a Designated Contact Point of an organization can request a daily badge, these are listed below:
The delegates should have been nominated by the nomination deadline;
A quota has been allocated to your organization as applicable and;
The delegates have been confirmed by the Designated Contact Point in the ORS (as in the past).
Once the above steps have been completed, the Designated Contact Point may request a daily badge for any nominated delegate who has not been confirmed. The steps to request a daily badge are detailed in the Daily Badge System user manual. Please also see the FAQ section below. We request you to kindly read this information prior to submitting a daily badge request.
Note that once a daily badge request is submitted, it cannot be changed or altered due to operational and technical reasons.
Note to DCPs: It is the responsibility of the DCP to inform the Donor of the changes, i.e. that his/her attendance days have been partly assigned to a Recipient via the Daily Badge System. Although ORS sends automatically an email to all involved (Donor, Recipient and DCP), this might not be seen or end in Spam folder. Kindly note, that the Donor cannot claim that he did not know.
Deadlines
Note that the application window for daily badge requests for SB 50 is from 15 May 2019 to 10 June 2019, midnight CEST.
Unfortunately, no late applications will be entertained in the pilot system.
The objective of the Daily Badges System is to allow for a more enhanced and flexible participation for observers attending UNFCCC sessions. It is an add-on complementary process to enable a more enhanced utilization of the quota for badges for those organizations that would like to bring in certain nominated delegates on specific, but not all, dates of the conference.
How many requests can be made using the Daily Badge System?
Designated Contact Points can make up to five requests for Daily Badges for their organization during this pilot phase. Note that if a Daily Badge is requested for two (or more) consecutive dates in the request submission, it will be treated as a single request as long as both the donor and the recipient are the same person on each day.
Several continuous dates will be considered as one Daily Badges request as long as there is no gap between the days and it is one Donor “donating” to one Recipient.
What is the definition of a Donor of a Daily Badge?
A Donor is a delegate who has been confirmed by the Designated Contact Point of an organization to participate in the COP as per the regular past practices and processes.
What is the definition of a Recipient of a Daily Badge?
A Recipient can be any non-confirmed delegate of your organization’s list. Not yet confirmed due to various limitations, such as quota restrictions, short notice nomination etc.
Will the Daily Badge System increase the quota of an organization?
No, the Daily Badge System will not increase the quota allocated to an organization. However, it will allow for a rotation of the confirmed delegates for specific dates, based on the dates and persons chosen by the Designated Contact Point of that organization when submitting a Daily Badge request.
Does the Daily Badge System change the existing process of nominations and confirmations?
No, the flexibility of the Daily Badge System is provided without affecting the existing nominations and confirmations process currently in place. An organization may also choose not to use the Daily Badge System.
Can an additional new person be nominated for a Daily Badge?
Yes, a new person can be nominated for a Daily Badge - without increasing the quota – (just as you can create new persons until the confirmation deadline within the allotted quota). The Designated Contact Point of the organization can request a Daily Badge for any delegate that is nominated but not confirmed. A Daily Badge can however not be requested for a delegate that has already been confirmed within the regular quota.
What is the deadline to apply for a Daily Badge?
The window for the application of Daily Badges is scheduled to start from 15 May 2019 to 10 June 2019, midnight CEST. Note that the applications for Daily Badges can only start after the Designated Contact Point of the organization has confirmed all the delegates based on the allocated quota.
Can we make changes once a Daily Badge has been requested?
No, due to operational and technical reasons, no changes will be entertained once a Daily Badge has been requested and allocated.
Will the Daily Badge recipients receive a visa support letter?
Yes, the system will send the recipients of Daily Badges notifications and a visa support letter as applicable.
Where can I find further information on how to collect Daily Badges at the venue and other operational details?
Further information on the operational arrangements at the venue will be published here on this web page in the coming weeks.
Support
The UNFCCC service desk is the first point of contact for any technical issues. In case of registration related errors or queries, please submit a query through the communications log of the ORS system. The contacts are linked on the bottom of each page in your ORS account. If your reported issues are still not resolved, you can contact cool@unfccc.int.
For delegates: Please liaise with your designated contact point for the organization to check if you have been confirmed as a daily badge recipient.
Detailed information (including agendas, official documents, decisions, Daily Programme and schedule of meetings) can be accessed through the conference main page.
Access to negotiation meetings
Changes to in-session access to informal meetings are announced on CCTV screens in the conference venue as well as through Twitter: @UNFCCCObservers
Virtual participation
Information on virtual participation, including webcast, will be published on the conference main page.
Newsletters/Daily updates from NGOs
Some admitted NGOs provide daily updates on the negotiations. Please find the updates at the links below.
The content of any sites or documents linked to above do not necessarily represent the views/opinion of the UNFCCC secretariat and neither does the UNFCCC secretariat vouch for or shall be held liable/accountable for the accuracy, reliability, usefulness, completeness of the views, opinion, statements, any written text in any form and/or any other information provided on these websites.
Presiding officers and the UNFCCC Executive Secretary provide updates on the negotiations and opportunities to exchange views in briefings and dialogues with observer organizations. These meetings are facilitated by one of the Constituency Focal Points. During the conference, information on such meetings will be published in the Daily Programme and on the CCTV screens.
Intervention opportunities are provided by the presiding officers of the respective negotiating bodies. Such opportunities are communicated by the secretariat to the Constituency Focal Points. NGO constituency members are encouraged to work with the Constituency Focal Points to develop statements. The list of admitted NGOs indicates the constituency of an admitted NGO.
Convention bodies often request written input, called submissions, on views and information on various issues under negotiation. These mandates are extended to observer organizations. Information on how to make submissions is available here.