Book a meeting room

Meeting rooms may be booked free of charge, availability permitting, for a maximum duration of one hour per Party, regional group or observer organization (UN, IGO, NGO). Meetings booked through the Meeting Room Assignment (MRA) team are categorized as closed, and no side events (which are open to the public) can be organized in any of these rooms. Meeting rooms are available every day from 8.00 a.m. to 9.00 p.m.

MRA forms can be downloaded here and may be sent by e-mail to The MRA team will track your request and issue notifications/confirmation by the last week of November.

As of 2 December 2018 (the official start of COP 24), MRA forms will no longer be accepted by e-mail and should instead be submitted in paper format at the MRA counter, located on the second floor of the International Congress Centre (MCK). The availability and location of your meeting room will be confirmed in the evening of the day before your meeting at the MRA counter. Once confirmed, it is advisable to frequently check your e-mail inbox for potential changes to your confirmed meeting booking.

MRA counter opening hours:

Sunday, 2 December to Friday, 14 December: 8 a.m. - 6 p.m.

MRA guidelines

  • Please carefully read and acknowledge the MRA guidelines stated on the form. By signing, you are confirming that you have read, understood and agreed to the conditions set out in these guidelines.

Further information on conference rules and regulations is available via the following links: