The Letter of Assignment (LoA) should include the following categories

A letter confirming your role as media focal point which meets the following criteria

• It must be on your organization’s official letterhead 
• It must be from your supervisor and addressed to the UN Climate Change Press Office
• It must be signed by your supervisor. 
• It must contain contact information for your supervisor (email or phone number).
• It must specify which meeting is to be covered and on what dates. 
• It must provide links to your organization's website. 

LoA must further state:

• That you are authorized to assign staff to cover the event
• Your full name and position
• The type of coverage planned (news reporting, photo, video, documentary, etc.)

List of assigned media personnel

The list all media personnel who are assigned to cover the meeting must include:

• Media personnel's full name as shown on their passport
• The email address(es) media personnel used to apply through ORS
• Their official role (journalist, cameraperson, audio technician, etc.)
   

Please note: Media focal points must also apply through ORS if they wish to cover the meeting. 

Media personnel don’t need to submit any documentation with their ORS applications.  

Please be sure to use the exact name and spelling (including capitalization) of the nominator across ORS and Indico.  

For example, if the Indico application has “NBC” as the nominator, ORS applications with “National Broadcasting Corporation” may not be processed. 

Once all your assigned media personnel have applied through ORS, please submit your media focal point application.  

You will be asked to upload the documentation that you have prepared in Step 1.  

If your application is approved, you will receive a confirmation email.

Applications submitted via ORS whose details match the information in the letter of assignment submitted by the media focal point will be automatically approved.

If changes need to be made to the list of assigned media personnel, please contact our team at press@unfccc.int.  

UNFCCC Online Registration System (ORS) is an instrument that supports the nomination of participants for the UNFCCC sessions.

It allows each individual seeking accreditation as media to create a personal account, enter personal data and upload required information. The status of the requested accreditation will also be available through the system.

Accreditation online is the official channel to obtain registration for the media for a conference or event. The secretariat does not accept accreditations via any other channel.

All media must be accredited for each conference or event; previous approved accreditations do not apply.

Media representatives who have previously been duly accredited to UNFCCC conferences will be able to retrieve their personal data by logging into their ORS account and uploading a new letter of assignment and copy of a valid press card, if it has expired since the last conference.

Your accreditation will rely on the application submitted by your focal point which should have your name and details included. You will receive an individual confirmation letter if your application is approved. Any inquiries should be communicated through your online registration account or directed to press@unfccc.int.

Go to the Online Registration System (ORS)

Look on the top left corner for options to either login or create an account.

If you are using ORS for the first time, you need to request an account creation and will receive an e-mail with the confirmation link.

Please follow the link and finish the account creation procedure.

For the user account information must be as it appears in the passport or other official photo identification document which the participant intends to present at the registration desk:

• Complete name as it appears on official photo identification
• Date of birth
• Nationality
• Passport or other photo identification number (driver’s license, etc.)
• Email address

You will receive another e-mail with your login name, password and further instructions. The online system recognizes only valid e-mail addresses.

If you already have an account, log in with your e-mail address and password.

In the upper right-hand corner of the screen, select SB64 as the current meeting.

Input your personal details and click on "Submit application"

• Please note that you will not have to submit individual letters of assignment or press cards as in previous years.
• To avoid any delays, please also be sure that the “nominator” category (the name of your media organization) on your ORS application is filled out exactly as the “nominator” category in your focal point’s Indico application

All Parties, UN organizations, Intergovernmental Organizations (IGOs) duly admitted by the COP and Non-Governmental Organizations (NGOs) duly admitted by the COP can only apply for a press conference slot if they wish to hold one.

The list of admitted NGOs can be found here. The list of admitted IGOs can be found here.

Current applicants for admission and provisionally admitted organizations are not eligible to apply for a press conference slot.

For information on the admission process for observer organizations, please click here.

Press conference rooms booking requests for SB 64 should be submitted through this designated form: https://forms.gle/XiuRGEaXij1B4x32A.

Please note: during the June Climate Meetings, all press conferences are held in a single press conference room. Consequently, priority for booking is given to briefings by Parties and the UN Climate Change Secretariat.

There is no fee associated with the use of the press conference room.

Press conferences are booked under the name of the requesting organization, and at least one representative of the organization must be present to lead or moderate the session for accountability reasons.

All press conferences are webcast live and made available on-demand. They are accessible to the public through the Schedule of Events page and the UN Climate Change mobile application.

A laptop and projector are available in the press conference room. Presentations must be provided directly to the technical team on site prior to the start of the press conference.

The press conference room is configured in a theatre-style seating arrangement, featuring a head table equipped with microphones.

Each press conference is allotted a maximum of 30 minutes. As press conferences are scheduled back-to-back, it is essential that the time limit is strictly observed.

Food and beverages are not permitted inside the press conference room.

Participants are responsible for supplying their own nameplates and for organizing any interpretation services needed for their press conference.

Participants are responsible for creating their own media distribution lists and informing the media of their press conferences.

UN Climate Change staff will make media advisories and other information available to accredited press through our designated page.

Media advisories and press releases submissions can be made through this designated form (direct link: https://forms.gle/7rDv9BMvZpgbUvVu9). 

Kindly make your submission only as a link to a website where your materials are available. 

Please note that e-mail attachments or content embedded into an e-mail will not be processed.

For further information and questions, contact us under releases-COP@unfccc.int.

In order to reduce paper consumption, scheduled press conferences will be announced on the UN Climate Change website and on the CCTV screens throughout the conference premises.

Disclaimer: UN Climate Change is not responsible for third party content and reserves the right to decide against publishing individual submissions.

The UNFCCC Secretariat has established guidelines for admitted observer organizations on how to book press conferences during official sessions.

The purpose of these guidelines is to ensure that all admitted observers have a fair opportunity to make use of the limited number of press conference slots to communicate their messages to the media, while also maintaining the orderly flow of press conference activities. They outline:

• the procedures for requesting a press conference slot,
• the selection process,
• the criteria for eligibility,
• operational rules for the use of press conference rooms.

Clear and accessible rules help promote efficient scheduling and support the broader goal of transparent and multi-stakeholder communication to media on climate action during critical international negotiations.

Guidelines are published and can be viewed and downloaded here.