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Conditions of Employment
 

The role of the Human Resources Management Unit is to:

  • Manage the human resources of the secretariat and liaise with the Staff Association.
  • Plan, develop and implement personnel policies in the areas of recruitment, conditions of service, performance evaluation, and training.
  • Provide all the services for the recruitment, development, promotion and separation of staff.
  • Administer salaries, benefits, allowances and other staff entitlement.
  • Review and classify Professional and General Service posts .

Maintain Staff Rules and Regulations.



I. Professional and higher categories
 
Salary Scales 

The remuneration of staff in the Professional and higher categories is made up of two main elements; a base salary and post adjustment.

The Professional and higher categories comprise five Professional levels (P-1 to P-5), two Director levels (D-1 and D-2) as well as the levels of Assistant Secretary-General and Under Secretary-General. The scales are expressed as gross and net base salaries and applied uniformly, worldwide, by all organizations in the United Nations common system.  Although salaries are expressed in United States dollars, in most duty stations staff are paid part of their salary in local currency . The base salary is obtained by deducting staff assessment from gross base salary. The current salary scale is to be found under the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

Post Adjustment

Post adjustment is a cost-of-living adjustment designed to achieve equivalent purchasing power for all duty stations. As the cost-of-living varies significantly between duty stations, post adjustments are set at different levels at each duty station so as to compensate for these differences in living costs and also the USD exchange rate. The post adjustment is expressed in a percentage and is considered as indicative since variations may occur each month either upwards or downwards due to currency rate fluctuations.

Post adjustment is a non-pensionable amount which is paid at a single or dependency rate, and is not subject to staff assessment. Together, base salary and post adjustment form net remuneration. The Vacancy Announcement provides the monthly post adjustment percentage that was current at the time of publishing. For further details about post adjustment, see UN ICSC web site.

Benefits and Allowances  

Annual Leave

Staff members accrue annual leave at the rate of 2.5 working days per month or 30 working days per year.

Sick Leave/Maternity Leave

UNFCCC offers sick leave and maternity leave benefits in accordance with the established United Nations rules.

Dependency allowance

For Professional and higher category staff, dependency benefits are provided in the form of  higher net salaries and allowances for staff with dependants (dependency or "D" rate) than for those without dependants (single or "S" rate), and by flat-rate allowances for children and secondary dependants. To qualify as a dependant, a child must be under the age of 18, or, if in full-time attendance at university, be under 21 years of age.

Pension Scheme

The United Nations Joint Staff Pension Fund (UNJSPF) provides retirement, disability and survivor's benefits as well as lump sum withdrawal settlements  to members of the Fund.

The conditions for entitlement to a benefit, as well as the determination of the amount of the benefit, are governed by the Regulations of the Funds. Elements for such determination are the length of contributory service, the amount of the final average remuneration ( based on the best 36 months of pensionable remuneration during the last five years of contributory service), the applicable rate of benefit accumulation per year of contributory service and the age on separation.   The staff member's contribution to the pension scheme  amounts to 7.9% of the pensionable remuneration (which varies according to the grade and step). The secretariat's contribution is double that of the staff member, ie. 15.8% 

The United Nations Joint Service Pension Fund's web site is www.unjspf.org  

 Health Insurance

UNFCCC provides a health insurance plan (UNSMIS) for the reimbursement of a major portion of the expenses incurred by the staff member in accordance with the established rules. Coverage extends to all of the staff member's recognized dependants.

Recruitment Travel and Shipment of Personal Effects

On appointment, the travel of the staff member, spouse and dependent children is paid by UNFCCC as well as the shipment of personal effects and household goods in accordance with the established United Nations rules.  

Education Grant and Education Grant Travel

An education grant is available to internationally recruited staff members serving outside their home country to cover a part of the additional cost of educating children, arising from the fact of an official's expatriation.

The grant pays 75% of the cost for attendance up to a maximum  which varies according to the currency and country in which expenditures are incurred and which is subject to regular review. Additionally, UNFCCC pays a flat rate for a child in a free school or boarding, if away from the duty station. The grant is payable from primary level up to the fourth year of post-secondary studies OR the award of the first recognized degree OR the end of the school year in which the child reaches the age of 25 - whichever comes first.

UNFCCC also pays for one outward and return journey from an overseas  educational institution to Bonn per child per year.

Assignment Grant

An assignment grant is paid on recruitment for a period of service to be of at least one year. The grant is intended to cover the additional costs of taking up residence at the duty station and any pre-departure expenses incurred as a result of the relocation.

Home Leave

What is Home Leave?

A period of annual leave taken by a staff member in order to visit his or her home country.  Home Leave travel is intended to permit staff members and their families to renew their ties with the home country and to restore cultural links..

Who is eligible?

  • Staff member regarded as an international recruit who continues to reside in a country other than that of which he or she is a national, while performing his or her official duties; and
  • Staff member whose service is expected to continue at least six months beyond the date of his or her return from any proposed home leave.

How often?

Normally once in every two years of qualifying service. Staff members and their eligible family members travelling on home leave shall be required to spend no less than one week, excluding travel days, in the place of home leave.

Rental Subsidy

Purpose

The rental subsidy scheme is designed to provide equity in accommodation expenses among UN staff in duty stations where rents vary considerably; and to alleviate hardships of staff facing higher than average rent costs for reasonable standard accommodations.

Who is Eligible?
  • Professionals (Ps) and higher categories (Ds)
  • Newly appointed staff (Newcomers) enjoy a seven-year period of subsidy eligibility;
  • Staff members forced to change dwelling due to circumstances beyond their control (affected by "Force Majeur") have only a five-year subsidy eligibility
What is reasonable maximum rent level?
  • It is the yardstick against which the reasonableness of accommodation is assessed;
  • It is based on family size (i.e., recognized spouse and dependants residing with staff member) and on a survey of rent levels in the local market. In view of representational responsibilities, an adjustment is made in the maximum allowable rent for D-1 and higher staff;
  • If actual rent paid by staff member exceeds the applicable maximum reasonable rent, the latter is used in the subsidy formula

What is a rental subsidy?

  • Subsidy rates provided for the portion of the rent (subject to reasonable maximum rent level) exceeding the individual rental subsidy threshold vary as follows:
   1st  2nd   3rd  4th  5th 6th   7th
 Reimbursement Rates  year  year  year  year  year  year  year
 Newcomers  80%  80%  80%  80%  60%  40%  20%
 Force majeur  80%  80%  60%  40%  20%    

What is a subsidy for an agent's fee?

  • A subsidy to cover an agent's fee will be only issued once to staff qualifying for a rental subsidy.
  • The subsidy will not affect the seven or five-year eligibility period and will be treated as a one-time rental expenditure using the rental subsidy formula;
  • Only licensed rental agents/brokers' fees qualify;
  • The subsidy request must be included in the original rental subsidy application;
  • Should the rent upon which the fee is calculated exceed the reasonable maximum rent level, only the portion of the fee corresponding to the latter will be subject to the rental subsidy formula.

When does the subsidy not apply?

  • The period during which a staff member is on a UN mission assignment and continues to receive emoluments of the parent duty station;
  • The period during which a staff member is receiving Daily Subsistence Allowance (DSA) instead of post adjustment, usually the first 30 days following arrival in a duty station;

What is a standard rental subsidy?

  • 80% of portion of rent exceeding the individual rental subsidy threshold;
  • Up to max.40% of rent.
  • Normally payable in local currency.

When to submit a rental subsidy application form? A copy of lease or receipt

  • Upon arrival at the new duty station;
  • When a change of accommodation occurs;
  • When a change in rent occurs;
  • When changes in family size occur (dependency status) following marriage, birth or adoption, spouse/children joining staff member at duty station.

Mobility and hardship scheme

The mobility and hardship allowance is designed to encourage mobility between duty stations and compensate for service at difficult locations.

       



II. General Service category. 
 

Candidates in the General Service (support staff) category are recruited locally and are not eligible for the same allowances applicable to candidates who are internationally recruited.

General Requirements

  • Secondary school education or equivalent in vocational training
  • Relevant work experience as needed for the job.
  • Working knowledge of English and one of the official UN working languages as needed for the job.
  • Flexibility, ability to work under pressure, clerical and computer skills as needed for the job.
  • Software skills as needed for the job.
  •  Ability to work productively and harmoniously with people of different national and cultural backgrounds.

Benefits and Allowances  

Annual Leave

Staff members accrue annual leave at the rate of 2.5 working days per month or 30 working days per year.

Sick Leave/Maternity Leave

UNFCCC offers sick leave and maternity leave benefits in accordance with the established rules.

Pension Scheme

The United Nations Joint Staff Pension Fund (UNJSPF) provides retirement, disability and survivor's benefits as well as lump sum withdrawal settlements  to members of the Fund.

The conditions for entitlement to a benefit, as well as the determination of the amount of the benefit, are governed by the Regulations of the Funds. Elements for such determination are the length of contributory service, the amount of the final average remuneration (based on the best 36 months of pensionable remuneration during the last five years of contributory service), the applicable rate of benefit accumulation per year of contributory service and the age on separation. The staff member's contribution to the pension scheme  amounts to 7.9% of the pensionable remuneration (which varies according to the grade and step). The secretariat's contribution is double that of the staff member, i.e. 15.8%  

The United Nations Joint Service Pension Fund's website is www.unjspf.org .

Health Insurance

UNFCCC provides a health insurance plan (UNSMIS) for the reimbursement of a major portion of the expenses incurred by the staff member in accordance with the established rules. Coverage extends to all of the staff member's recognized dependants.

Language Allowance

Language allowances are payable to General Services category staff,  in accordance with the established rules.

Dependency Allowance         

The rates of dependency allowance applicable to General Services category staff are provided in a form of a flat rate, set out in an appendix applicable to the duty station.  To qualify as a dependant, a child must be under the age of 18, or, if in full-time attendance at university, be under 21 years of age.