Schedule of all
The online registration period closed on 26th July 2013. Applicants will receive information from
the secretariat through SEORS. The number of applications exceeded by far the number of slots
available. Those who missed the registration period and still would like to be on a waiting list in
case there are any cancellations, please contact the Side Events and Exhibit team firstname.lastname@example.org.
Side Events were established as a platform for observer organizations to highlight diverse climate change
issues at UNFCCC conferences. Side Events are a vital component of the sessions, as they provide
opportunities for information dissemination, capacity building, policy discussions and legitimizing global
governance. Parties, UN agencies and admitted observer organizations present their work or foster
discussions on key issues, often engaging the audience in a Q&A session.
The successful development of side events over the last decade has led to high popularity among Parties in
recent years. Previously, side events have been scheduled solely outside negotiation hours. Due to the high
demand, an increased number of requests are accommodated by scheduling side events throughout the day. Side
events are 90 minutes in duration.
Access to Premises
All official side events and exhibits will be held at the National
Stadium, Warsaw. Please refer to the
notification to NGOs and IGOs dated 9 August 2013 (184 kB) , for additional information.
Official Side Events: The Side Event programme for COP 19/CMP 9 contains
around 175 events focused on major issues in the Convention process. For a breakdown of Side Events, please
see our web
schedule, which allows events to be sorted by category as well as by organizer group.
Please refer also to the Side Events and Exhibits Brochure (" General
Information (74 kB) ").
Thematic Days: various events are grouped together to highlight thematic focus.
Thursday, 14 November 2013: Young and Future Generations Day
Friday, 15 November 2013: BINGO Day (#COP19BINGODay)
Tuesday, 19 November 2013: GENDER
Thursday, 21 November 2013: Cities Day
In order to channel the dynamic and engaging views and ideas of participants the
secretariat continues to organize the "Climate Change Studio" - a platform that provides an
opportunity for participants to be interviewed briefly by a professional journalist on actions, solutions,
observations and issues that impact on climate change. All interviews are filmed, edited and made available
on the UNFCCC website as well as on Climate Change TV, the
world's first internet broadcaster dedicated entirely to climate change issues. Interviews will be
catalogued in a fully searchable database alongside other interviews with world leaders, expert observers,
decision makers and activists in the international climate change debate.
All interviews are announced on the UNFCCC website and CCTV monitors throughout the conference venue. For
further information on the Climate Change Studio and the booking of interview slots, please contact the
secretariat at email@example.com
Shipment allowance and consignments
The official UNFCCC consignment label enabling
organizers to ship exhibition or side event materials to Warsaw has been sent through the Side Events and
Exhibits Online Registration System (SEORS), whilst additional information concerning customs and shipment
for this conference is available here.
The organizer is responsible for arranging the return shipment of remaining materials.
The shipment allowance introduced in 2012 will be maintained for the Warsaw session. For details on the
allowance as well as the distribution of paper documents in general, please refer to the
notification issued by the secretariat on 9 August 2013 (184 kB) .
As part of the on-going efforts to reduce the carbon
footprint of the conference, the side event and exhibit schedules are made available on the secretariat
website in electronic form only. Additional information on the "Distribution of paper documents in
general" is available in the
Notification to NGOs and IGOS dated 9 August (184 kB) (on Page 7).
In the same vein, the secretariat encourages organizers to use the upload facility in their personal SEORS
account to upload information and electronic publications to the UNFCCC website. Changes can be made by
replacing or deleting the existing files up to four weeks after the sessions. Individual files should not
exceed 4 MB, but it is possible to upload as many files as needed.
Publications within the shipment restriction can be distributed at a
side event room.
As a courtesy to other participants who will use the side event room in the following time slot, event
organizers are advised to kindly remove all publications from the side event room immediately after their
event is over.
Catering on a commercial basis will be
available near a number of side event rooms. Food and drink is not permitted in any of the meeting rooms.
Information on menu and payment methods can be found here and on the COP 19/CMP 9 official website of the