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Durban Climate Change Conference - November/December 2011



Logistics

  • Venue

    COP 17/CMP 7  will take place at the International Convention Centre (ICC) & Durban Exhibition Centre (DEC).  The ICC will open at 8 a.m. on 28 November 2011  for COP 17/CMP 7.  All people wishing to enter the ICC must be registered.

    RegistrationTop

    Parties, observers and press can register and have their photograph taken at the Registration Counter. Signage at the central transportation hub will help to direct participants to this counter. Once you pass through the Climate Change Response Expo area, you will reach the temporary structure housing the registration area.

    Badges are issued to representatives of Parties on the basis of a letter of nomination from Parties.

    Representatives of observer organizations who have been duly nominated and confirmed using the UNFCCC Online Registration System will be issued badges. Photo ID is required to obtain a badge.

    Press badges are issued to accredited press representatives on presentation of a valid press card, a letter of assignment and an identification document (e.g. a passport). Press badges, unless indicated otherwise, allow access to all public meetings and sessions. Please go to to apply for media accreditation.

    Double registration for the sessions is not permitted (e.g. a participant may not be registered simultaneously as a nominee of a Party and of an observer organization, or simultaneously as a nominee of a Party and a press/media representative).

    Early registration on Saturday or Sunday, 26–27 November 2011 is highly recommended in order to avoid delays.

    Registration Counter opening hours for Parties:
    Tuesday, 22 November to Saturday, 26 November: 9 a.m. to 6 p.m.
    Sunday, 27 November: 8 a.m. to 9 p.m.
    Monday, 28 November to Friday, 9 December: 8 a.m. to 6 p.m.

    Registration Counter opening hours for NGOs/IGOs:
    Saturday, 26 November: 9 a.m. to 6 p.m.
    Sunday, 27 November: 8 a.m. to 9 p.m.
    Monday, 28 November: 11 a.m. to 6 p.m.
    Tuesday, 29 November to Friday, 9 December: 8 a.m. to 6 p.m.

    Registration for IGOs and NGOs will be closed on Monday, 28 November from 8 a.m. to 11 a.m.

    Registration contacts:
    For Parties, observer States, and observer organizations:
    Ms. Vera-Lynn Watson
    Tel: +27 31 819 5736
    Fax: +27 31 819 6100
    sessions@unfccc.int
    E-mail: vwatson@unfccc.int

    For press and media:
    Ms. Carrie Assheuer
    or
    Ms. Naana Beeko
    Tel: +27 31 819 5759
    E-mail: pressreg@unfccc.int

    Enjoy using the UNFCCC lanyard. Please keep it for use at your next UNFCCC meeting.
    If you would like to update your badge photo, please ask at the Registration Counter.

    Please note that access to the conference area is restricted to registered participants of the meetings. In order to comply with the security requirements of the secretariat, participants are expected to wear their badges visibly at all times and in all areas. If you lose your badge, please report it to the Registration Counter immediately.

    Disclaimer: The United Nations and the Convention secretariat disclaim all responsibility for medical, accident and travel insurance, for compensation for death or disability, for loss of or damage to personal property and for any other costs or losses that may be incurred during travel time or the period of participation. In this context, it is strongly recommended that you obtain international medical insurance for the period of participation.

    BadgesTop

    It is essential that you have an official UNFCCC conference badge in order to gain access to the premises. These are issued only on the basis of a letter of nomination from Parties or admitted observer States. For security reasons, all participants are requested to wear their badges visibly at all times.

    FundingTop

    A separate communication will be sent to eligible Parties.

    Medical insuranceTop

    Participants are strongly recommended to obtain, before departure to Durban, comprehensive international medical insurance for the period of participation.

    Yellow Fever
    South Africa is a yellow fever free zone and in order to prevent its introduction into the country, all persons over one year of age travelling or transiting from an infected area are required to provide a valid yellow fever certificate. Please see pdf-icon this link for more information and a list of infected countries. This list is in line with the International Health Regulations (IHR, 2005).

    Hotels / Shuttle / TransportationTop

    Hotels

    If you require assistance locating and booking accommodation for your stay in Durban during COP 17/CMP 7, please go here. Additionally, participants may call: + 27 31 275 3500 or e-mail: cop17(at)thompsons.co.za.
    Accommodation: cop17(at)thompsons.co.za



    Shuttle

    The Government of South Africa is providing courtesy scheduled shuttle service for participants. Information can be found here.

    Transportation during COP17 / CMP 7

    pdf-icon Information on transportation during COP17 / CMP 7 (145 kB)

    ServicesTop

    Office space
    Rental of office space on a commercial basis on the premises of the ICC:
    Contact: Ms. Delia Samuel
    Tel: +27-31 3601204
    email: delias@icc.co.za
    Information on the booking of delegation offices can be found here

    Exhibit space
    Rental of exhibit space on a commercial basis outside the premises of the ICC:
    Contact: Ms. Vivienne Holden
    Tel: +27-31 14720
    email: holdenv@durban.gov.za

    Meeting venue
    Rental of meeting venues on a commercial basis outside the premises of the ICC:
    Contact: Ms. Lindsey Verfaillie
    Tel: +27-31 3601365
    email: lindseyv@icc.co.za

    Copy Centre
    Nashua Durban
    Ms. Thobile Ndlovu
    Tel. (031) 337 0437
    Fax (031) 337 0072
    email: thobile@nashuatkw.co.za

    Catering
    Ms. Londi Msholo
    Tel: +27 71 114 84 69

    Meeting Room Assignment / Press briefingsTop

    Online meeting room requests can be sent from 21 November to 27 November. Kindly read and fill out all fields of our Request Form and submit to meetingrequest@unfccc.int.

    During sessions (28 November to 9 December), meeting room requests can only be submitted on site at the MRA Counter, located inside the ICC conference center.

    Please observe our Meeting Room Assignment Policy:

    · Rooms are assigned for a maximum of 1 hour per Party/Organization ONLY, free of charge;
    · Meeting room reservations are made on a provisional basis and their final confirmation depends on the needs and demands of the negotiating process, which shall supersede the needs and demands of others.
    · It would be advisable that you reconfirm your reservation with our staff at the meeting room assignment counter (in the conference premises) at least two hours before the meeting in case there are any last minute changes;
    · If all meeting rooms are in use and meetings of the Convention and the Kyoto Protocol require other rooms, the secretariat may request you to vacate the room in which you are holding your meeting, if the specifications of your meeting room coincide with the requirements of those meetings;
    · No food and drinks are allowed inside meeting rooms.



    Press briefing

    In order to facilitate delegations wishing to hold press/media briefings during the forthcoming sessions, the secretariat requests that delegations inform it in advance to what extent they intend to hold such briefings during the sessions. This will facilitate adequate logistical and technical arrangements to be put in place. Delegations should complete the form available here and submit directly to the UNFCCC Press Office, PRESS(AT)UNFCCC.INT.

    Further informationTop

    Consignments
    pdf-icon Consignments and shipping information for COP 17/CMP 7 (74 kB)

    Please refer to the Host Country Web site.
    pdf-icon Information for Participants Brochure (926 kB)

    Disclaimer
    In the interest of security and safety of all participants and the smooth development of the sessions, the Convention secretariat reserves the right to deny and/or restrict access to the conference premises, de-register participants or to request registered participants to leave the premises. The Convention secretariat shall not be responsible for any or all expenses incurred by nominated participants who are requested to leave the premises, refused registration or access to the sessions for which they have been nominated and/or registered as participants.

Information for Participants

Side Events and Exhibits brochure

Venue maps

Durban Venuemap

Durban Venuemap

Durban Venuemap

Durban Venuemap