Your location: Home > Meetings


Doha Climate Change Conference - November 2012


Logistics

  • On-Line Registration for COP 18/CMP 8 is opened

    The online registration system (ORS) for Parties and Observers to register their attendance to the forthcoming sessions of the Conference of the Parties to be held in Doha, Qatar, is now open.

    While the formal notification of the sessions (including information on the High Level Segment and other details) as well as the offer for funding to facilitate the participation of Parties eligible for funding will be issued at the end of the month, the secretariat has decided to open the ORS earlier in order to facilitate the compilation and organization of your respective delegations in advance in accordance with your needs. The system also allows you to list your delegation in accordance with your protocol.

    Registration on-line is the only official channel to register participants for the sessions. The secretariat is not in a position to receive nominations by any other method such as e-mails, letters and faxes.

    The user manual for the system is available at the following link.

    The manual contains complete information and guidelines on how to access and use the system. A help desk is available at the following email address: onlinereg@unfccc.int

    Please note that all participants are requested upon arrival at the Qatar National Convention Centre to proceed to the registration desk in order to collect their badges to access the conference premises.

    To avoid delays on the first day at the opening of the conference, it is highly recommended to participants to collect their badges on Sunday, 25 November 2012. A valid photo ID in addition to the acknowledgement from the online registration system should be presented to registration staff.

    More information will be available soon.

    IMPORTANT:

    The government of the State of Qatar has implemented an e-Visa system to process the issuance of visas for Qatar. This e-Visa system is a completely separate system from the ORS. Please visit the following link on the official host government's web page for the conference to find out information on how to obtain a visa.

    Visas and HotelsTop

    For information on the issuance of visas, hotel accommodation in Doha and other spects related to your participation at COP 18/CMP 8, kindly visit the host country website or go directly to the following website:

    PaperSmart services at COP 18/CMP 8 | PaperSmart FAQsTop

    The secretariat, together with the Integrated Sustainable PaperSmart Services (ISPS) secretariat, is adopting the United Nations PaperSmart services for COP 18/CMP 8. Pre-session and in-session official documentation for the Conference will be issued digitally (through the ISPS portal, PaperSmart.un.org, flash drives, etc.) in the six official United Nations languages. Delegates/participants are encouraged to use their laptops/mobile devices, including tablets, to view and/or download Conference documentation.

    UNFCCC official documents, statements and the Daily Programme will be available through PaperSmart.

    For further information, please consult the secretariat's note on PaperSmart services at COP 18 and visit the ISPS portal at PaperSmart.un.org.

    Frequently asked questions

    Visit the PaperSmart FAQ-page.

    Meeting Room AssignmentTop

    Online meeting room request can be sent from 12 November to 25 November. Kindly read and fill out all fields of the UNFCCC meeting room request form and submit to meetingrequest@unfccc.int.

    During sessions (26 November to 7 December), meeting room request can only be submitted on site at the MRA Counter, located insde the Qatar National Convention Centre (QNCC). The Online meeting room request system will be then closed.

    Please observe our Meeting Room Assignemnt Policy:

    · Rooms are assigned for a maximum of 1 hour per Party/Organization ONLY, free of charge;

    · Meeting room reservations are made on a provisional basis and their final confirmation depends on the needs and demands of the negotiating process, which shall supersede the needs and demands of others.

    · It would be advisable that you reconfirm your reservation with our staff at the meeting room assignment counter (in the conference premises) at least two hours before the meeting in case there are any last minute changes;

    · If all meeting rooms are in use and meetings of the Convention and the Kyoto Protocol require other rooms, the secretariat may request you to vacate the room in which you are holding your meeting, if the specifications of your meeting room coincide with the requirements of those meetings;

    No food and drinks are allowed inside meeting rooms.

    FAQsTop

    COP 18 / CMP 8 FAQs

    Visit the host country FAQ page

    State of Qatar COP18/CMP8 BrochureTop

    pdf-icon State of Qatar COP18/CMP8 Brochure (3351 kB)

    ConsignmentsTop

    pdf-icon Consignments and shipment information (99 kB)

    pdf-icon Official shipping guidelines COP 18/CMP 8 (176 kB)

Information for Participants

Venue maps

Doha Venuemap
1st floor

Doha Venuemap
2nd Floor

Doha Venuemap
Ground floor

Doha Venuemap
Lower floor