Arrangements for Intergovernmental Meetings
Article 8, paragraph 2, of the Convention and Article 14, paragraph 2 of the Kyoto Protocol provide
that the functions of the secretariat shall be, inter alia, to make arrangements for sessions of the
Conference of the Parties (COP), the Conference of the Parties serving as the meeting of the Parties to
the Kyoto Protocol (CMP) and its subsidiary bodies and to provide them with services as required. In
order to make the necessary arrangements for intergovernmental meetings, the secretariat seeks guidance
The Subsidiary Body for Implementation (SBI) traditionally includes on its May/June provisional agenda
an item on “Arrangements for Intergovernmental Meetings”. The SBI is generally invited to
provide advice or recommendations in the following areas:
1) Preparations for the November/December sessions, including arrangements for the high-level segment
and the provisional agendas of the COP and CMP;
2) Preparations for future sessional periods;
3) Organization of the intergovernmental process, including the participation of observer
For more information see background document
Preparations for the November/December sessions, including arrangements for the high-level segment
and the provisional agendas of the COP and CMP
With a view to making the necessary arrangements for intergovernmental meetings, the SBI traditionally
discusses the arrangements for upcoming COP and CMP sessions.
For the Paris Conference, pursuant to decision 28/CP.19, the Bureau has confirmed that the logistical,
technical and financial elements for hosting the sessions are available, in conformity with United
Nations General Assembly resolution 40/243. In accordance with the same decision, the Executive
Secretary has completed consultations with the Government of France and will sign a Host Country
Agreement before SBI 42. Preparations for the sessions are under way and further information will be
provided during SBI 42.
Under this agenda item, the draft elements of the provisional agendas of COP 21 and CMP 11, as well as
suggestions concerning the organization of the work of the COP, the CMP, the subsidiary bodies and
arrangements for the high-level segment will be discussed. Given the political significance of the
outcomes of the Paris Conference and its scale, as well as the evolving process of negotiations taking
place in the lead-up to and at the Paris Conference, some flexibility in the organization of the work
of the sessions, as included in paragraphs 3-23 of background document
In Lima, the COP also requested that a high-level event on enhancing the implementation of climate
action be convened during COP 21 (Decision 1/CP.20, paragraph 7).
Additional information on preparations for the Paris Conference can be found in background document
Future sessional periods
The SBI has traditionally been invited to discuss the issue of hosting future COP and CMP sessions, as
well as sessional dates for future sessional periods, with a view to proposing a draft decision on the
matter for consideration and adoption at the COP.
Decision 24/CP.20 noted the offer from the Government of Morocco to host COP 22 and CMP 12 in
In keeping with the principle of rotation among regional groups, the President of COP 23 and CMP 13
would come from the Asia-Pacific States.
The SBI will be invited to discuss these future sessional periods. It will also be invited to recommend
dates for the sessional periods in 2020.
Additional information on future sessional periods can be found in paragraphs 24-29 of background
Organization of the intergovernmental process, including the participation of observer
The SBI has periodically provided Parties with an opportunity to discuss and exchange views on how the
organization of their intergovernmental process is functioning and to take decisions on relevant
matters, including providing guidance to presiding officers and the secretariat.
For example, SBI 32 provided guidance on the number of meetings to be held concurrently, ending
meetings by 6p.m. under exceptional circumstances continuing for two to three hours (FCCC/SBI/2010/10, paragraphs 164 and 165).
Parties may want to take stock of certain elements of the intergovernmental process. In addition, SBI
40 and 41 considered issues such as:
(a) The frequency and organization of sessions (including biennial COP/CMPs)
(b) Alternating COP/CMP sessions between host countries and the seat of the secretariat
(c) Arrangements for high-level segments, including engagement of ministers
Background on these issues can be found in the SBI 41 documents FCCC/SBI/2014/11,
and paragraphs 121-132 of
At SBI 41, the secretariat was requested to provide further information on the above-mentioned issues.
Further information can be found in paragraphs 30-48 of background document