Preparations for the November/December sessions, including arrangements for the high-level
segment and the provisional agendas of the COP and CMP
With a view to making the necessary arrangements for intergovernmental meetings, the SBI
traditionally discusses the arrangements for upcoming COP and CMP sessions.
For the Lima Conference, pursuant to decision
28/CP.19, the Bureau is required to confirm that the logistical, technical and financial elements
for hosting the sessions are available, in conformity with United Nations General Assembly resolution
40/243. In accordance with the same decision, the Executive Secretary is continuing consultations
with the Government of Peru in order to conclude and sign a Host Country Agreement not later than the
fortieth sessions of the SBI and the SBSTA. Preparations for the sessions are under way and further
information will be provided during SBI 40.
Under this agenda item, the draft elements of the provisional agendas of COP 20 and CMP 10, as well
as suggestions concerning the organization of the work of the COP, the CMP and the subsidiary bodies
will be discussed.
Furthermore, the possible arrangements for the high-level segment, including for the participation of
ministers and other heads of delegation, will be presented for further guidance and views, keeping in
mind the positive experiences at recent COP and CMP sessions at which national statements did not run
beyond the scheduled time frame.
In Warsaw, the COP also requested that two ministerial dialogues be convened during COP 20
1/CP.19 and 3/CP.19).
Future sessional periods
The SBI has traditionally been invited to discuss the issue of hosting future COP and CMP sessions,
as well as sessional dates for future sessional periods, with a view to proposing a draft decision on
the matter for consideration and adoption at the COP.
28/CP.19 accepted the offer of the Government of France to host COP 21 and CMP11. The decision
also noted the offer from the Government of Senegal to host COP 22 and CMP 12 in
November–December 2016. In keeping with the principle of rotation among regional groups,
the President of COP 23 and CMP 13 would come from the Asia-Pacific States. The SBI will be invited
to discuss the future sessional periods.
In keeping with the recommendation of SBI 30 that future sessions be scheduled from mid-week to
mid-week, where possible (FCCC/SBI/2009/8,
paragraph 115), SBI 40 will be invited to recommend dates for the sessional periods in
Organization of the intergovernmental process, including the participation of observer
The SBI has periodically provided Parties with an opportunity to discuss and exchange views on how
the organization of their intergovernmental process is functioning and to take decisions on relevant
matters, including providing guidance to presiding officers and the secretariat.
For example, SBI 32 provided guidance on the number of meetings to be held concurrently, ending
meetings by 6p.m. under exceptional circumstances continuing for two to three hours (FCCC/SBI/2010/10,
paragraphs 164 and 165).
Parties may want to take stock of certain elements of the intergovernmental process, to consider
options for making improvements and provide relevant guidance. Parties may recall that at SBI 36 they
were invited to submit their views on ways to improve efficiency and effectiveness, planning, as well
as the structure of the process to streamline it, including budgetary implications for consideration
at SBI 38 (FCCC/SBI/2012/15,
As the SBI was not able to agree on its provisional agenda for SBI 38, Parties may wish to discuss
the views raised in the above-mentioned submissions as well as the issues outlined in the background
document for SBI 38, including the review of the current implementation of SBI conclusions on
observer engagement (outlined in document FCCC/SBI/2013/4).
Additional information on preparations for the Lima Conference, future sessional periods and the
organization of the intergovernmental process, including the participation of observer organizations
can be found in background document FCCC/SBI/2014/6.