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Civil society and the Climate Change Process

Attending sessions
Participating effectively

Note: For admitted organizations that wish to change their contact details (including a change in Designated Contact Point) please complete a Contact Details Form (for already admitted organizations), available in the table below under Admission.



NEW: The secretariat has now launched the new Online Admission System (OAS). Any organization wishing to apply for admission is now required to submit their application via OAS. The secretariat will no longer accept hard copy or emailed applications.

OAS is now open until 31 August 2014 for applications for admission
in time for COP 21/CMP 11 in 2015.

Admission as an observer organization to the UNFCCC is a one-off process. In accordance with FCCC/CP/1995/7, paragraph 22, organizations, once admitted, are eligible to attend future UNFCCC sessions and do not need to reapply for admission.

Article 7, paragraph 6, of the United Nations Framework Convention on Climate Change provides for the admission of non-governmental organizations to sessions of the Convention bodies as observers. New applicant organizations are formally admitted by the Conference of the Parties following the successful completion of the admission process. Participation at sessions in between the SB sessions and the COP is limited to those organizations that have been admitted or provisionally admitted at previous SB sessions and COPs.

To apply for admission, organizations must submit a set of required documents to the secretariat. The list of required documents is available below under Standard Admission Process.

The deadline for admission is 31 August the year before the admitting COP (e.g. the deadline for admission for COP 21/CMP 11 in 2015 is 31 August 2014). Please refer to the pdf-icon information note on revised deadlines for admission for more details.

Admitted observer organizations should contact the secretariat whenever there is a change in their contact details by completing a Contact Details Form for already admitted organizations (see below) and sending it to

Standard admission process/list of required documents for applying for admission pdf-icon English (145 kB) pdf-icon Español (146 kB) pdf-icon Français (158 kB)
Mandate for admission: Article 7, paragraph 6 pdf-icon English pdf-icon Español pdf-icon Français
Single admission process for COP and CMP: Decision 36/CMP.1 (paragraph 2c) pdf-icon English pdf-icon Español pdf-icon Français

Contact Details Form
Applying organizations: pdf-icon English (237 kB) pdf-icon Français (236 kB)
Already admitted organizations: pdf-icon English (239 kB) pdf-icon Français (236 kB)

List of admitted organizations

Attending sessions


Non-governmental organizations that have been admitted to the UNFCCC process may attend sessions of the Convention bodies as observers provided that they use the Online Registration System (see below) to nominate and confirm representatives by the set deadlines.

Notification:  The secretariat’s usual practice is to post official notifications or information notes for upcoming sessions on the UNFCCC website three months prior to the start date of the sessions. It is the responsibility of the admitted observer organization to check for notification/information note updates. You can find current information on the Notifications page of the UNFCCC website.

Registration: The UNFCCC Online Registration System (ORS) has been in place for all sessions since 2010. ORS will open upon issuance of the notification/information note which contains the nomination and confirmation deadlines. Designated Contact Points (DCP) of admitted NGOs should use the system to nominate and confirm representatives by the given deadlines. Late nomination and confirmation of representatives after these deadlines will not be accepted.

For further information and guidance on the nominations and confirmation process and using the system, please refer to the links below. 

Online Registration System homepage:

Online Registration System User Manualpdf-icon

For technical assistance when using the system, please contact

Attendance: Admission of your organization is not the only way to attend sessions. If your organization is not admitted and you have missed the deadline for admission or if your organization is not eligible for admission, the representatives of your organization might be nominated and confirmed to attend sessions by already admitted observer organizations who agree for them to be part of their delegation. Visibility will be given to the name of the nominating organization on the official list of participants. The contact details of the admitted observer organizations are available here.

Virtual participation: It is also possible to follow the proceedings of UNFCCC sessions via webcast. Please check the Meetings page of the UNFCCC website for the current session and click on webcasts.

Participating effectively
Draft rules of procedure
pdf-icon Guidelines for Participation (116 kB)
pdf-icon Use of cameras and audio/video recording devices (146 kB)
pdf-icon UN Security guidelines (174 kB)   
Submissions from observer organizations 
Providing input to the project-based mechanisms [CDM, JI]. public awareness, education and training [CC:iNet] or on technolgy transfer [TT:CLEAR]
Participating in workshops pdf-icon English (21 kB) pdf-icon Français (69 kB)
Constituencies and you (version as of May 2014)  pdf-icon English (93 kB) pdf-icon Español (28 kB)  pdf-icon Français (83 kB)
pdf-icon Constituency contacts (140 kB)
Subscribing to the UNFCCC newsletter  
Keep your finger on the pulse: Community tools such as Facebook, Twitter and Flickr allow virtual participation during and between UNFCCC sessions. All links may be found at and include the following:

For Side Events and Exhibits please refer to and contact for further enquiries

For press briefings contact

Constituency affiliation
Side Events


For further information, please contact

Dates and deadlines

ADP 2.6

Bonn, Germany
Monday 20 to Friday 24 October 2014

Online registration for ADP 2.6
Online registration for admitted IGOs and NGOs to nominate their  representatives is open until Monday, 1 September 2014 at midnight CET.

Online registration for admitted IGOs and NGOs to confirm their representatives will be open from Friday, 5 September 2014 to Thursday, 16 October 2014 at midnight CET.

ADP 2.5 Virtual Expo

Still open for applications!
Please find further information on the ADP 2.5 Virtual Expo, including how to apply here:

COP 20/CMP 10

Admission of new observer organizations in time for COP 20/CMP 10:
The deadline for applications in time for admission at COP 20/CMP 10 was 31 December 2013.

Organizations that applied by the deadline were sent an acknowledgement of receipt by 28 February 2014. Should your organization have applied and not received such an acknowledgement, please contact us at

Online registration for COP 20/CMP 10
Online registration for admitted IGOs and NGOs to nominate their  representatives is expected to open in late summer 2014.

COP 20/CMP10 online application period  for Side Events and Exhibits
The online registration period for side events and exhibits is open from Tuesday, 15 July 2014 at 11 am CET to Friday, 18 July 2014 at 5 pm CET.

Applicants will receive information from the secretariat through SEORS. For additional information, please contact the Side Events and Exhibit team

For the Selection Criteria and additional information, please refer to:

Please also check our website regularly for deadlines concerning applications for Side Events and Exhibits at UNFCCC sessions.

COP 21/CMP 11

Admission of new observer organizations in time for COP 21/CMP 11
Applications received by 31 August 2014 will be reviewed in time for admission at COP 21/CMP 11 in 2015. Applications must be made through the Online Admission System available at the link below.

For more details, please refer to the pdf-icon Information Note regarding revised deadlines for applications from organizations for admission as observers to the UNFCCC process.

Observer organizations statements at recent sessions 

SBI 40
ADP (all sessions)
COP 19/CMP 9 (high-level segment)


Convention bodies often request written input on views and information on various issues under negotiation. These mandates are extended to observer organizations. Please refer to the list of mandates in the most recent Message to Parties - Early submission of Information and views which is available on the Notifications page.