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Civil society and the Climate Change Process

 

Admission
Attending sessions
Participating effectively
Statistics

Note: For admitted organizations that wish to change their contact details (including a change in Designated Contact Point) please complete a Contact Details Form (for already admitted organizations), available in the table below under the section on Admission.

 

Please be aware of the different systems that are used by observer organizations for admission, registration and side event and exhibit applications respectively.

• Online Admission System (OAS)
Function: For new organizations to apply for admission as observers to the UNFCCC process. Please note that already admitted observer organizations are not required to use this system as, in accordance with FCCC/CP/1995/7, paragraph 22, organizations, once admitted, are eligible to attend future UNFCCC sessions and do not need to reapply for admission.
Logging in to OAS: Applying organizations must create a new account in order to use the system. Following the review cycle, eligible organizations that are formally admitted by the COP will not be required to use the system again.
User Manual: pdf-icon https://oas.unfccc.int/oas/UNFCCC_Online_Admission_System_User_Manual.pdf

• Online Registration System (ORS)
Function: For admitted IGOs and NGOs to nominate and confirm their representatives for UNFCCC sessions by the respective nomination and confirmation deadline (stated in the notification/information note for the sessions).
Logging in to ORS: If you have already created an account in ORS, the login and password remain valid when you use the system to nominate for future sessions.
User Manual: pdf-icon https://onlinereg.unfccc.int/onlinereg/public/UNFCCC_ORS_User_Manual-Observer_Organisations.pdf

• Side Events and Exhibits Online Registration System (SEORS)
Function: For admitted IGOs and NGOs to apply for side events and exhibits.
Logging in to SEORS: All applicants must register for a new personal account in SEORS for each session. Your user name and password from the previous sessions do not work.
FAQs Side Events and Exhibits: pdf-icon https://seors.unfccc.int/seors/pdf/side_events_faq.pdf

 

Admission

 

The secretariat launched the Online Admission System (OAS) in May 2014. Any organization wishing to apply for admission is now required to submit their application via OAS. The secretariat will no longer accept hard copy or emailed applications.

https://oas.unfccc.int/

Please refer to the dates and deadlines section on the right
of the page for relevant admission deadline dates.

Admission as an observer organization to the UNFCCC is a one-off process. In accordance with FCCC/CP/1995/7, paragraph 22, organizations, once admitted, are eligible to attend future UNFCCC sessions and do not need to reapply for admission.

Article 7, paragraph 6, of the United Nations Framework Convention on Climate Change provides for the admission of non-governmental organizations to sessions of the Convention bodies as observers. New applicant organizations are formally admitted by the Conference of the Parties following the successful completion of the admission process. Participation at sessions in between the SB sessions and the COP is limited to those organizations that have been admitted or provisionally admitted at previous SB sessions and COPs.

To apply for admission, organizations must submit a set of required documents to the secretariat. The list of required documents is available below under Standard Admission Process.

The deadline for admission is 31 August the year before the admitting COP (e.g. the deadline for admission for COP 21/CMP 11 in 2015 is 31 August 2014). Please refer to the pdf-icon information note on revised deadlines for admission for more details.

Admitted observer organizations should contact the secretariat whenever there is a change in their contact details by completing a Contact Details Form for already admitted organizations (see below) and sending it to cool@unfccc.int. Only forms sent electronically are acceptable (it is not necessary to send a hard copy version of the form).

Standard admission process/list of required documents for applying for admission pdf-icon English (145 kB) pdf-icon Español (146 kB) pdf-icon Français (158 kB)
Mandate for admission: Article 7, paragraph 6 pdf-icon English pdf-icon Español pdf-icon Français
Single admission process for COP and CMP: Decision 36/CMP.1 (paragraph 2c) pdf-icon English pdf-icon Español pdf-icon Français

Contact Details Form
Applying organizations: pdf-icon English (237 kB) pdf-icon Français (236 kB)
Already admitted organizations: pdf-icon English (239 kB) pdf-icon Français (236 kB)

List of admitted organizations
 

Attending sessions

 

Non-governmental organizations that have been admitted to the UNFCCC process may attend sessions of the Convention bodies as observers provided that they use the Online Registration System (see below) to nominate and confirm representatives by the set deadlines.

Notification:  The secretariat’s usual practice is to post official notifications or information notes for upcoming sessions on the UNFCCC website three months prior to the start date of the sessions. It is the responsibility of the admitted observer organization to check for notification/information note updates. You can find current information on the Notifications page of the UNFCCC website.

Registration: The UNFCCC Online Registration System (ORS) has been in place for all sessions since 2010. ORS will open upon issuance of the notification/information note which contains the nomination and confirmation deadlines. Designated Contact Points (DCP) of admitted NGOs should use the system to nominate and confirm representatives by the given deadlines. Late nomination and confirmation of representatives after these deadlines will not be accepted.

For further information and guidance on the nominations and confirmation process and using the system, please refer to the links below. 

Online Registration System homepage:
https://onlinereg.unfccc.int/.

Online Registration System User Manualhttps://onlinereg.unfccc.int/onlinereg/public/UNFCCC_ORS_User_Manual-Observer_Organisations.pdf

For technical assistance when using the system, please contact onlinereg@unfccc.int.

Attendance: Admission of your organization is not the only way to attend sessions. If your organization is not admitted and you have missed the deadline for admission or if your organization is not eligible for admission, the representatives of your organization might be nominated and confirmed to attend sessions by already admitted observer organizations who agree for them to be part of their delegation. Visibility will be given to the name of the nominating organization on the official list of participants. The contact details of the admitted observer organizations are available here.

Virtual participation: It is also possible to follow the proceedings of UNFCCC sessions via webcast. Please check the Meetings page of the UNFCCC website for the current session and click on webcasts.

 
Participating effectively
 
Draft rules of procedure
pdf-icon Guidelines for Participation (191 kB)
pdf-icon Use of cameras and audio/video recording devices (118 kB)
pdf-icon UN Security guidelines (129 kB)   
Submissions from observer organizations 
Providing input to the project-based mechanisms [CDM, JI]. public awareness, education and training [CC:iNet] or on technolgy transfer [TT:CLEAR]
Participating in workshops pdf-icon English (21 kB) pdf-icon Français (69 kB)
Constituencies and you (version as of May 2014)  pdf-icon English (93 kB) pdf-icon Español (28 kB)  pdf-icon Français (83 kB)
pdf-icon Constituency contacts (141 kB)
Subscribing to the UNFCCC newsletter  
Keep your finger on the pulse: Community tools such as Facebook, Twitter and Flickr allow virtual participation during and between UNFCCC sessions. All links may be found at http://unfccc.int and include the following:

For Side Events and Exhibits please refer to https://seors.unfccc.int/seors/ and contact seors@unfccc.int for further enquiries

For press briefings contact press@unfccc.int

 
Statistics
 
Admission
Constituency affiliation
Participation
Side Events
 Exhibits


 



For further information, please contact cool@unfccc.int.

















 
Dates and deadlines

ADP 2.6 Virtual Expo
Open for applications!
Please find further information on the ADP 2.6 Virtual Expo, including how to apply here:
https://seors.unfccc.int/seors?session_id=ADP2.6VE

ADP 2.5 Virtual Expo
Still open for applications!
Please find further information on the ADP 2.5 Virtual Expo, including how to apply here: https://seors.unfccc.int/seors?session_id=ADP2.5VE

COP 20/CMP 10

Admission of new observer organizations in time for COP 20/CMP 10:
The deadline for applications in time for admission at COP 20/CMP 10 was 31 December 2013.

Organizations that applied by the deadline were sent an acknowledgement of receipt by 28 February 2014. Should your organization have applied and not received such an acknowledgement, please contact us at cool@unfccc.int.

Online registration for COP 20/CMP 10
The deadline for admitted IGOs and NGOs to nominate their  representatives was Monday, 15 September 2014 at midnight CET.

Online registration for admitted IGOs and NGOs to confirm their representatives is open from Monday, 22 September 2014 to Thursday, 27 November 2014 at midnight CET.
https://onlinereg.unfccc.int/

COP 20/CMP10 online application period  for Side Events and Exhibits
The online registration period for side events and exhibits closed on Friday, 18 July 2014 at 5 pm CET.

Applicants will receive information from the secretariat through SEORS. For additional information, please contact the Side Events and Exhibit team see@unfccc.int

For the Selection Criteria and additional information, please refer to:

http://seors.unfccc.int

Please also check our website regularly for deadlines concerning applications for Side Events and Exhibits at UNFCCC sessions.

COP 21/CMP 11

Admission of new observer organizations in time for COP 21/CMP 11 in 2015
The deadline for applications for admission as an observer organization in time for COP 21/CMP 11 in 2015 was 31 August 2014. Organizations who applied by the deadline will be sent an acknowledgement of receipt message in the Online Admission System (OAS) communication function by the end of 2014. Should you not receive such an acknowledgement by that time, please contact us using the communication function in OAS. 
https://oas.unfccc.int/

For more details, please refer to the pdf-icon Information Note regarding revised deadlines for applications from organizations for admission as observers to the UNFCCC process.

 

COP 22/CMP 12

Admission of new observer organizations in time for COP 22/CMP 12 in 2016
Applications received by 31 August 2015 will be reviewed in time for admission at COP 22/CMP 12 in 2016.

For more details, please refer to the pdf-icon Information Note regarding revised deadlines for applications from organizations for admission as observers to the UNFCCC process.

 
Observer organizations statements at recent sessions 

SBI 40
SBSTA 40
ADP (all sessions)
COP 19/CMP 9 (high-level segment)

 
Submissions

Convention bodies often request written input on views and information on various issues under negotiation. These mandates are extended to observer organizations. Please refer to the list of mandates in the most recent Message to Parties - Early submission of Information and views which is available on the Notifications page.