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Warsaw Climate Change Conference - November 2013


Schedule of all exhibits

The online registration period closed on 26th July 2013. Applicants will receive information from the secretariat through SEORS. Those who missed the registration period and still would like to be on a waiting list in case there are any cancellations, please contact the Side Events and Exhibit team

Exhibits serve as a platform for observer organizations to highlight diverse climate change issues at UNFCCC conferences. The Government of Poland has generously provided exhibit booths for observer organizations as well as Parties to showcase their work at COP 19/CMP 9. They cover a wide variety of topics and are loosely clustered by thematic groups throughout the conference duration.

Access to Premises
All official side events and exhibits will be held at the National Stadium, Warsaw. Please refer to the pdf-icon notification to NGOs and IGOS dated 9 August 2013 (184 kB) for additional information:

Exhibit booths are provided free of charge and consist of a counter, a chair, a power outlet and wireless internet access. The entire floor area of exhibit booth will be 2x2 metres.

Exhibitors who need to rent equipment or supplies on a commercial basis other than those provided free of charge may contact the official service provider. Contact details of the service provider, besides other technical specifications, will be shared with organizers through the Side Events and Exhibits Online Registration System (SEORS) as soon as they are available. Please note that exhibitors are held liable for any damage to the exhibit booth. All exhibitors are requested to use the booth the way it is provided and refrain from changing the layout.

In order to maximize the use of the exhibit space available, the secretariat reserves the right to reassign exhibit booths that are not set-up by Monday, 11 November 2013 at 6:00 p.m. without prior notice, to other applicants on the waiting list. The same applies to second week exhibits that have not been set-up by Monday, 18 November 2013, 1:00 p.m..

Official Exhibits: The schedule and duration of individual exhibits is included here. Please refer also to the Side Events and Exhibits Brochure ("pdf-icon General Information (74 kB) ").

Further information: Please contact

Climate Change Publication Counter (CCPC)
Exhibitors who have been allocated an exhibit booth for one conference week only are welcome to display their remaining publications at the CCPC. If this is the case, organizers should provide a sample of their publication(s) to the staff at the Side Events and Exhibits coordination office (Level 1, Sector A), during COP 19/CMP 9. The counter cannot manage large volumes, but will assist in changing the range of documents on display. Documents that are deposited elsewhere or not attributed to the conference will be removed.

Please consult the Information Desk at The National Stadium for the exact location of the CCPC.

Shipment allowance and consignments
The official UNFCCC consignment label enabling organizers to ship exhibition or side event materials to Warsaw has been sent through the Side Events and Exhibits Online Registration System (SEORS), whilst additional information concerning customs and shipment has been posted here.
The organizer is responsible for arranging the return shipment of remaining materials.

The shipment allowance introduced in 2012 will be maintained for the Warsaw session. For details on the allowance as well as the distribution of paper documents in general, please refer to the pdf-icon notification issued by the secretariat on 9 August 2013 (184 kB) .

Sustainability Initiatives
As part of the on-going efforts to reduce the carbon footprint of the conference, the side event and exhibit schedules are made available on the secretariat website in electronic form only. Additional information on the "Distribution of paper documents in general" is available in the pdf-icon Notification to NGOs and IGOs dated 9 August 2013 (184 kB) (Page 7).

In the same vein, the secretariat encourages organizers to use the upload facility in their personal SEORS account to upload information and electronic publications to the UNFCCC website. Changes can be made by replacing or deleting the existing files up to four weeks after the sessions. Individual files should not exceed 4 MB, but it is possible to upload as many files as needed.

There will be no catering within the exhibit booths area.

COP 19/ CMP 9
Side Events and Exhibits Brochure