Video conference facilities
Video conference facilities at the venue (on commercial basis)
A video conference service is available to all participants in Hall 14B. The service will allow
participants to conduct video conferences with any location in the world having standard ISDN or
Internet IP-based equipment.
Location: Hall 14B room 301 (third floor), Booking office room 302.
Contact: Monika Stepien, phone +48 61 869 28 91, email email@example.com
Opening hours: 9 – 19
Operated on a commercial basis, those interested should refer to the linked instructions and booking
Video conference service instructions (80 kB)
Video conference service booking form (274 kB)
Consignments should be delivered to the conference venue, not before 26 November 2008 at the address
INTERNATIONAL FAIR BRANCH
GLOGOWSKA 14 Str., PAVILION 13, 60-734 POZNAŃ POLAND
Ms. Malgorzata Ziemecka
Telephone: +48 61 869 2380
To facilitate customs clearance, all consignments should be clearly labelled as
"non-commercial goods for education and training purposes only "
To facilitate tracking the receivee, the sender organization, recipient/responsible person,
telephone number or e-mail address should be clearly visible on the consignment.
Labels for consignments to exhibits and side events are different for storage reasons.
The labels may be obtained on request by contacting the Observer Organizations
Liaison team (firstname.lastname@example.org or email@example.com).
Shipment of consignments to the conference venue
In order to allow for smooth customs clearance of the consignments sent from outside the EU zone, the
government of Poland advises that these consignments should be handled by one of the three forwading
companies listed below. These companies are authorized to operate on the conference venue. Please
inform your shipment agents/companies of these details to ensure proper customs formalities.
Ms. Bogumila Jakubowska
Telephone: +48 61 840 3090 or 3089
C. Hartwig W-wa SA
Ms. Beata Slonska
Telephone/fax: +48 61 866 2536
Mobile phone: +48 696 00 5395
Transmeble International Sp.z o.o.
For air cargo:
Mr. Marcin Latko
Telephone: +48 504 130 726
For sea cargo, fair freights, customs formalities:
Mr. Marcin Frontczak
Telephone: +48 501 710 984
Side events will take place in Poznan International Fair where the observer organization
meeting rooms, offices and a press briefing room will also be located.
Catering requests should be directed to the catering focal point at the corresponding
venue of your activity/event. Before ordering any catering for your side event, please
check its location on the schedule.
Catering form (47
Catering Focal Points
Side event rooms –
Aesculapian Snake, Swan, Grebe, Fox, White-Tailed Eagle
and EU Pavilion 9
Tel: +48 (0)61 869 2307 * Fax: +48 (0)61 869 2328
information on this caterer (139 kB)
Side event rooms –
Grouse, Wild Sheep
Tel: +48 (0)61 877 0700 * Fax: +48 (0)61 877 0700
More information on
this caterer (75 kB)
CATERING SERWIS GSS
Tel: +48 (0)61 826 3974 * Fax: +48 (0)61 820 6113
More information on
this caterer (63 kB)
For planning purposes the caterer will need your order at least 48 hours in advance
All catering must be set up outside the rooms. It is the responsibility of the organizer to
ensure that side event rooms are left in an appropriate state for the next meeting
Invoices must be settled with the caterer before you leave.
Any catering requires prior authorization from the secretariat.
Further important informationTop
Mobile phone services and sales of prepaid SIM cards
The group contracted to provide local cell phone and SIM card service in Poznań is
PLUS GSM (Polkomtel S.A.).
The number to call in Poznań is +48 61 869 2500.
To request information via email please contact firstname.lastname@example.org.
Price for SIMPLUS prepaid card without phone is 9 PLN (about 2 Euros).
Price for Nokia 2626 with SIMPLUS prepaid card is 279 PLN (about 73 Euros).
This is purchase price as there will not be rentals available.
Rental of equipment and services on a commercial basis
All side event rooms are
equipped with sound and projection facilities, a podium (400 cm x 80 cm x 70 cm), a pinboard (150 cm x
100 cm) and a flipchart (105 cm x 70 cm). Exhibits compose of one counter, one stool, one posterboard,
electricity sockets and a lamp. Any other authorized equipment within the allocated space must be
arranged directly with Poznan International Fair on a commercial basis.
For further information, please contact:
Front Office of COP14 at Poznan International Fair
phone: +48 61 869 21 11
fax: +48 61 869 22 11
For information on COP 14 facilities including rental of office space and equipment on a
commercial basis, please refer to: http://www.cop14.gov.pl/