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General Rules for Media Coverage
Visual media are permitted to film, record interviews and take photos in all public
areas of the conference site in the Poznań International Fair unless otherwise restricted for
security reasons. Generally, all open meetings of the Conference are accessible to the print media,
subject to the availability of sufficient space. Access by visual media is restricted and will be
coordinated by the UNFCCC Television/Radio Coordination Officer. No access will be granted to any
media representatives to closed meetings of the Conference or to office areas.
Opening of the Conference
On Monday, 1 December 2008, at 10:00 am, the Conference will be formally opened in the Plenary Hall.
It will hear statements by the outgoing COP 13 President, the newly elected President of COP14/CMP4,
representatives of the host Government and the UNFCCC Executive Secretary.
Prior to and during the opening, television crews and stills photographers will have a brief photo
opportunity. Once the conference is declared open, television and radio broadcasters will
receive live pool feeds from the opening, and all following plenary sessions, in their respective
work cubicles in the International Broadcasting Centre, from the host broadcaster Telewizja Polska
(TVP).
Similar arrangements will be made for the opening of the high-level segment of the Conference on
Wednesday, 10 December 2008.
A limited number of seats are available in the Plenary Hall for print media and news agencies. They
can be taken on a first-come, first-served basis. Correspondents who cannot be seated in Plenary 1
will be able to follow the proceedings on closed-circuit television (CCTV) monitors throughout the
Conference site and in the print press area.
Television Coverage
Pool coverage of the proceedings in Plenaries 1 and 2 and from press conferences is being provided by
TVP. This coverage is available for local and overseas television and radio broadcasters free
of charge (copyright-free).
Due to practical considerations, it is generally not possible for individual television crews to
record proceedings in Plenaries 1 and 2. There are, however, limited possibilities throughout the
Conference and, in particular, during the high-level segment, for individual television crews to
record plenary statements by the representative of their home country. Arrangements for unilateral
coverage should be made with the UNFCCC TV/Radio Coordination Officer.
Television crews are invited to record their own coverage of press conferences in the press
conference room (Pavilion 8A, 1st floor). An audio feed will be available from XLR distribution units
to television and radio journalists on a first-come, first-served basis.
Live stand-up positions will be available from the host broadcaster of the Conference.
Online Coverage/Syndication
UNFCCC offers a special online reporting service. On a daily basis, an online video will be made
available on the website summarizing the secretariat’s daily press briefing. This video can be
viewed, downloaded for Podcast or editing purposes (Syndication: high-resolution version in QuickTime
format). In addition, b-roll footage of the Conference will be made available for download
(high-resolution version in QuickTime format).
Radio Coverage
Audio feeds in English and in the original/floor language are available from XLR distribution units
in Plenary 1, in the press area and in the press conference room. For other radio services, including
the use of a small radio studio, the host broadcaster, TVP, should be contacted.
Photo Coverage
Photo opportunities will be provided for still photographers and television on the floor of Plenary 1
prior to the opening of COP14/CMP4 on 1 December 2008, as well as prior to other meetings, in
particular, during the high-level segment of the Conference. Requests for non-flash photo access to
the floor while the plenary meetings are in session will be dealt with on an ad hoc basis by the
UNFCCC TV/Radio Coordination Officer.
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