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COP 23/CMP 13/CMA 1.2: Information for Participants

 
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The 2017 UN Climate Change Conference will take place from 6 to 17 November at the World Conference Center in Bonn, Germany, the seat of the Climate Change Secretariat. The Conference will be convened under the Presidency of Fiji.

The Conference will comprise sessions of:

  • the Conference of the Parties (COP 23); 
  • the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol (CMP 13); 
  • the Conference of the Parties serving as the meeting of the Parties to the Paris Agreement (CMA 1.2); 
  • the Subsidiary Body for Implementation (SBI 47); 
  • the Subsidiary Body for Scientific and Technological Advice (SBSTA 47); 
  • the Ad Hoc Working Group on the Paris Agreement (APA).

The secretariat, as host of the Conference, is working with the Government of Germany, the State of North Rhine-Westphalia and the City of Bonn to make all the necessary arrangements for the Conference.

pdf-icon Presentation on logistical preparations (1359 kB)

Virtual tour of official conference venue



Information A-Z

 

Accommodation and transport

Access to the conference venue

Call for partnerships

Catering

Climate neutrality and sustainability of the conference

Click pdf-icon here (96 kB) for detailed information on the organization of COP 23 as a sustainable event and here for an overview of the ten sustainability focus areas.

Credentials

Delegation offices and pavilions on a commercial basis

As usual, Parties and admitted observer organizations will be able to apply for delegation offices (located in the "Bula Zone") and pavilions (located in the "Bonn Zone") on a commercial basis.

The application period for requesting space on a commercial basis through the website of the General Contractor for COP 23 ended on 9 June 2017. Questions may be sent to the COP 23 Commercial Services Team via email at mail@cop23-service.de.

Additional details are included in pdf-icon this information note to Parties.

For information on side events and exhibits please refer to "Side events and exhibits" below.

Distribution of publications

As per past practice, participants will be requested to refrain from distributing printed material, such as publications and information related to future meetings, with the goal of reducing the carbon footprint of the conference. Please note that the secretariat strongly encourages the electronic dissemination of information, for instance through the use of USB flash drives.

pdf-icon Frequently asked questions (132 kB)

Getting around in Bonn

Health, safety and security

High-level segment

Media

Meeting rooms 

Meeting rooms for closed meetings may be booked free of charge, availability permitting, for a maximum duration of one hour per Party/ organization. Meeting rooms are available every day from 8 a.m., with all such meetings required to finish by 9 p.m.

 

Completed Meeting Room Assignment (MRA) forms may be sent via email to meetingrequest@unfccc.int.

 

The MRA team will track your request but you will only receive notification/ confirmation closer to the session (approximately as of 25 October 2017). Please note that no meeting can be confirmed prior to this date.

 

As of Monday, 6 November (official start of COP 23), MRA request forms will no longer be accepted by email and must be handed at the Information and MRA Counter in paper form. You are kindly requested to frequently check your email inbox for potential changes to your confirmed meeting booking, sent from the MRA team. Changes may occur due to the needs and demands of the negotiating process.

 

Availability and location of your meeting room will be confirmed in the evening of the day before your meeting date. This information can also be obtained from the Information and MRA Counter which will be located on the ground floor of the WCCB, after passing the security check on the left-hand side.

 

Downloads

  • MRA request form (to be provided in due course)
  • List of meeting rooms (to be provided in due course)

MRA policy

  • Rooms are assigned for a maximum of one hour ONLY per Party/ organization, free of charge;
  • As meetings are booked back to back, please ensure that your meeting concludes on time;
  • Meeting room reservations are made on a provisional basis and their final confirmation depends on the needs and demands of the negotiating process, which takes priority;
  • It is advisable to frequently check your email inbox for potential changes to your confirmed meeting booking, sent from the MRA team;
  • If all meeting rooms are in use and taken by Parties/ organizations for a closed daily meeting and this particular meeting room (due to its size and layout) covers the needs and requirements for a meeting of informal consultations, contact group or any related negotiation meeting of the respective bodies, the secretariat may request that you vacate the room in which you are holding your meeting at short notice. Therefore, please clearly indicate on the request form your contact details, including an email address and mobile telephone number, so that the MRA team may contact you right away and assist in finding an alternative solution;
  • With your signature on this form you are confirming that you have read, understood and agreed to the conditions set out in this policy;
  • Please inform us immediately if your meeting is cancelled as meeting rooms are limited and in high demand;
  • Food and beverages are not permitted inside the meeting rooms.

Observer organizations

Official documents

Overview map of the premises

Participation and registration

How to register for COP 23

 

The conference has pdf-icon two zones, the “Bula Zone” and the “Bonn Zone”, connected by a 1.4 km corridor.

 

Registration for Parties (country delegations) and observer organizations (organizations with UNFCCC observer status)

 

Bula Zone

  • For Parties, using the Online Registration System (ORS).
  • For NGOs and IGOs, also through the ORS:
    • Nominations until 7 July 2017, midnight Central European Time;
    • Confirmation from 14 July to 31 October 2017, midnight Central European Time.
  • More information is contained in this pdf-icon information note.

Bonn Zone

  • All participants registered for the “Bula Zone” will have access to the “Bonn Zone”.
  • For observer organizations, registration for the Bonn Zone opened on 12 June 2017; additional information is available pdf-icon here.
  • A new and unique badge for participants registered for this zone will be issued. Participants registered for this zone will not be included in the list of participants of the sessions of the Conference of the Parties. Participants registered for the Bonn Zone only cannot access the Bula Zone.

Other organizations, companies and general public

 

Only Parties and organizations with observer status can register to enter the Bula Zone. More information on options for participation is available here.

 

For the Bonn Zone, participation will take place through nomination by a Party or an already admitted organization via the ORS. Please find the list of admitted organizations here.

Press briefings

Side events and exhibits

COP 23 will host many side events and exhibits by Parties, non-Party stakeholders and the UNFCCC secretariat. These events and exhibits will take place in the "Bonn Zone" of the official conference venue, making it a major hub for showcasing climate action, knowledge-sharing, capacity-building and networking.

For more information on the application procedure for admitted observer organizations and Parties partnering with admitted observer organizations please click here. Kindly note that the availability of space for side events and exhibits for entities without observer status in the UNFCCC process will be announced at a later stage.

For assistance in promoting an activity related to the conference outside the official conference venue, please consult this website by the City of Bonn.

Travelling to Bonn and getting to the UN Campus and the WCCB

UN Information Counter

Venue

A “One conference, Two zones” concept has been developed to manage the expected level of participation and events in an inclusive manner.

The “Bula Zone” will include plenary halls, meeting rooms for negotiations, delegation offices and media facilities in the World Conference Center Bonn (WCCB). This will be complemented by UN Campus facilities and temporary structures built in the immediate surrounding areas.

The “Bonn Zone” will be located in the adjacent “Rheinaue Park” and will accommodate climate action events including high-level events, side events, exhibits and media activities as well as delegation pavilions. Both zones will be well-connected through regular bus lines with reinforced service. A 1.4 km connection road will be enhanced with a special shuttle service for travel between the two zones. In addition, bicycles will be available free of charge.

Virtual participation

Visas

All foreign delegates entering the Federal Republic of Germany must have a valid passport.

Participants requiring a visa should contact the appropriate consular authorities well in advance of the Conference to ensure sufficient time for processing. The issuance of a Schengen visa may take up to two weeks from the date of submission of the visa application. To facilitate the issuance of a visa, a copy of the acknowledgement letter from the Online Registration System must be attached to the visa application.

For more information, please visit the English, French or Spanish language pages of the German Federal Foreign Office and the website of the German mission where you are planning to apply for your visa.

Participants are advised that obtaining a Schengen visa is contingent on the participant securing comprehensive insurance that covers the entire period or periods requested.



Further information

 

Additional information on registration, the conference venue and other services will be made available on this page in due course. Please check back periodically for further updates.

Information on the conference venue, the City of Bonn and the region can be found through the links below:

World Conference Centre Bonn

City of Bonn



 
View UN Campus, Bonn in a larger map