COP23
Information
Hub
KEY STEPS
NEGOTIATIONS
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Prior to your arrival A-Z
The 2017 UN Climate Change Conference will take place from 6 to 17 November at the World Conference Center Bonn, which is located in Bonn, Germany,
the seat of the Climate Change Secretariat. The conference will be convened under the
Presidency of Fiji.
The Conference will comprise sessions of:
- the Conference of the Parties (COP 23);
- the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol (CMP
13);
- the Conference of the Parties serving as the meeting of the Parties to the Paris Agreement (CMA
1.2);
- the Subsidiary Body for Implementation (SBI 47);
- the Subsidiary Body for Scientific and Technological Advice (SBSTA 47);
- the Ad Hoc Working Group on the Paris Agreement (APA 1.4).
The secretariat, as host of the conference, is working with the Government of Germany, the State of North Rhine-Westphalia and the
City of Bonn to make all the necessary arrangements for the
conference.
Presentation on logistical preparations (1186 kB)
Virtual tour of official conference venue
+Sustainability and EMAS verification
Click
here (188 kB) for detailed information on the organization of COP 23 as a sustainable event and
here for an overview of the ten sustainability focus areas.
The supplier code of conduct is available
here (461 kB) .
The sustainability guidelines for exhibitors are available
here.
Recommended reference documents for event organizers:
- Specific information regarding eco-friendly products and services can be found in the
Guidelines for the Sustainable Organization of Events by the Government of Germany, available in
English and German.
- The UN Sustainable Events Guide
includes a wealth of practical information on the sustainable organization of events of various
sizes.
+Frequently asked questions
+Media
Information for members of the press is available here
and here.
+Meeting rooms
Meeting rooms may be booked free of charge, availability permitting, for a maximum duration of one
hour per Party, regional group or observer organization (UN, IGO, NGO). Meetings booked through the
Meeting Room Assignment (MRA) team are categorized as closed, and no side events (which are open to
the public) can be organized in any of these rooms. Meeting rooms are available every day from 8
a.m. to 9 p.m.
Completed MRA forms (to be provided under “Downloads” below in due course) may be sent
via e-mail to meetingrequest@unfccc.int.
The MRA team will track your request and issue notifications/ confirmations by the last week of
October 2017.
As of Monday, 6 November (the official start of COP 23), MRA forms will no longer be accepted by
email. As of that date they must be delivered in hard copy, by hand, to the Information and MRA
counter, located on the ground floor of the WCCB (Bula Zone), past the security check, on the
left-hand side. The meeting room name will be confirmed the evening (Bonn time) before your
requested meeting date at the Information and MRA counter. Once confirmed, it is advisable to
frequently check your email inbox for potential changes to your confirmed meeting booking (see the
MRA guidelines below).
Downloads
- MRA form (to be provided in due course)
- List of meeting rooms (to be provided in due course)
MRA guidelines
- Rooms are assigned for a maximum of one hour only per Party/ organization,
free of charge;
- As meetings are booked back to back, please ensure that your meeting concludes on time;
- Meeting room reservations are made on a provisional basis and their final confirmation depends
on the demands of the negotiating process, which takes priority;
- If all meeting rooms are in use for a closed daily meeting and the size and layout of the
meeting room you have booked match the requirements for informal consultations, a meeting of a
contact group or other negotiation meeting that urgently need to take place, the secretariat may
request that you vacate the room in which you are holding your meeting at short notice. Therefore
please indicate on the request form clearly your contact details, including an email address and
mobile telephone number, so that the MRA team may contact you right away and assist in finding an
alternative solution;
- By signing the MRA form you are confirming that you have read, understood and agreed to the
conditions set out in these guidelines;
- Please inform us immediately if your meeting is cancelled as the number of meeting rooms is
limited and they are in high demand;
- Food and beverages are not permitted inside the meeting rooms.
+Offices on a commercial basis
Parties and admitted observer organizations
will be able to apply for delegation offices (located in the Bula Zone) and pavilions (located in the
Bonn Zone) on a commercial basis.
The application period for requesting space on a commercial basis through the website of the General Contractor for COP 23 ended on 9 June
2017. Questions may be sent to the COP 23 Commercial Services Team via email at
mail@cop23-service.de.
Additional details are included in this information note to Parties (853 kB) . For information on side events and
exhibits please refer to “Organization of side events and exhibits” below.
+Organization of side events and exhibits
COP 23 will host many side events and exhibits by Parties, non-Party stakeholders and the UNFCCC
secretariat. These events and exhibits will take place in the Bonn Zone of the official conference
venue, making it a major hub for showcasing climate action, knowledge-sharing, capacity-building and
networking.
For information on the application procedure for admitted observer organizations, for Parties who
partner with admitted observer organizations and for other entities please click here.
Information on labeling and endorsement of events and initiatives by the COP 23 Presidency is
available on the COP 23
Presidency's website.
+Participation and registration
The conference venue has two zones (1359 kB) , the Bula Zone and the Bonn Zone, connected by a 1.4 km corridor.
Parties to the
Convention, United Nations and related
organizations and agencies, media and non-profit organizations with
observer status may attend the sessions of the Convention, in accordance with Article 7,
paragraph 6 of the Convention. Consequently, all participants wishing to attend the conference have
to be registered accordingly.
Non-admitted organizations, companies and general public
- Only Parties and organizations with observer status can register to enter the Bula Zone.
More information on options for participation is available here.
- For the Bonn Zone, participation will take place through nomination by a Party or an
admitted organization via the Online Registration System (ORS). Please find the list of admitted
organizations
here.
Parties (country delegations)
Registration for both zones is managed through the ORS.
Please review the following important information:
-
Notification to Parties - United Nations Climate Change Conference (COP 23/CMP 13/CMA
1.2), 6–17 November 2017, Bonn, Germany (265 kB)
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Information Note to Parties and observer States - Opening of the Online Registration
System – Bonn Zone, United Nations Climate Change Conference, 6–17 November 2017,
Bonn, Germany (248 kB)
-
Information Note to Parties and observer States - opening of the Online Registration
System - United Nations Climate Change Conference, 6 - 17 November 2017, Bonn, Germany (211
kB)
United Nations and related organizations and agencies
Please see the section "Attending sessions" here.
IGOs and NGOs with observer status
Please note that the nomination period for Bula Zone badges has closed on 7 July 2017 and
the nomination period for "Bonn Zone only" badges closed on 31 August 2017. Please
see the registration timelines below.
Registration for both zones is managed through the ORS.
The zone for which a delegate is registered is determined by the badge type which is chosen from
the drop down box in the ORS.
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If you choose:
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"Bonn Zone only"
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Any other badge type
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Prior registration required?
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Yes
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Yes
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Access
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Bonn Zone only
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Bula Zone and Bonn Zone
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List of participants
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Not included
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Included
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Name of Party or observer organization
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Does not appear on badge
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Appears on badge
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Category of participation
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Not indicated
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Indicated (Party, observer, media, etc.)
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Visa support letter
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Yes, download in ORS
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Yes, download in ORS
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All delegates of admitted observer organizations have to be registered within the deadlines:
Important information:
Notification to admitted IGOs and NGOs - United Nations Climate Change Conference, 6-17
November, Bonn, Germany (274 kB)
Information note to admitted IGOs and NGOs - Capacity for observer organizations - United
Nations Climate Change Conference (COP 23/CMP 13/CMA 1.2), 6–17 November 2017, Bonn,
Germany (190 kB)
Important guidelines:
Guidelines for participation:
 (191 kB)
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Use of cameras and audio/video recording devices:
 (118 kB)
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UN security guidelines:
 (129 kB)
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Disclaimer
The UNFCCC secretariat has become aware that certain admitted observer organizations are using
commercial business model packages to solicit business. As an inducement to sell these packages,
potential clients are assured participation at UNFCCC conferences, sessions and meetings through
quotas of admitted observer organizations. The UNFCCC secretariat would like to make
it clear that it does not endorse such practices nor does it charge any fees to anyone for
participating in the UNFCCC process. Eligible participants are accredited only by the UNFCCC
secretariat who upon issuance of badges by the UNFCCC secretariat can enter the conference,
sessions and meetings venue and participate, subject to relevant rules and regulations, in the
activities organized by the UNFCCC secretariat including UNFCCC side events and exhibits and the
UNFCCC Climate Change Studio.
+Pavilions on a commercial basis
As usual, Parties and admitted observer organizations will be able to apply for delegation offices
(located in the Bula Zone) and pavilions (located in the Bonn Zone) on a commercial basis.
For information on side events and exhibits please refer to “Organization of side events and
exhibits” above.
+Preparatory meetings
Information to be provided soon.
+Press briefings
Information to be provided soon.
+Shipments
Information to be provided soon.
+Travelling to Bonn and getting to the UN Campus and the
WCCB
+Venue
A “One Conference, Two Zones” concept has been developed to manage the expected level of
participation and events in an inclusive manner.
The Bula Zone will include plenary halls, meeting rooms for negotiations, delegation offices and
media facilities in the World Conference Center Bonn (WCCB). This will be complemented by UN Campus
facilities and temporary structures built in the immediate surrounding areas.
The Bula Zone will be open from Monday, 6 November until Friday, 17 November 2017,
except Sunday, 12 November. Opening hours will be from 8 am to 11 pm. Offices for
delegations will be accessible 24 hours, with reduced services on Sunday, 12 November, as well as
during night times.
The Bonn Zone will be located in the adjacent Rheinaue Park and will accommodate climate action
events including high-level events, side events, exhibits and media activities as well as
delegation pavilions.
The Bonn Zone will be open from Monday, 6 November until Friday, 17 November 2017,
including Sunday, 12 November, from 8 am to 10 pm.
The two zones will be well connected through regular bus lines with reinforced service. A 1.4
km connection road will be enhanced with a special shuttle service. In addition, bicycles will
be available free of charge for travel between the zones.
Extension Bula Zone:
+Visas
All foreign delegates entering the Federal Republic of Germany must have a valid passport.
Participants requiring a visa should contact the appropriate consular authorities well in advance
of the Conference to ensure sufficient time for processing. The issuance of a Schengen visa may
take up to two weeks from the date of submission of the visa application. To facilitate the
issuance of a visa, a copy of the acknowledgement letter from the Online Registration System must
be attached to the visa application.
For more information, please visit the English, French or Spanish language pages of the
German Federal Foreign Office and the website of the German mission where you are planning to
apply for your visa.
Participants are advised that obtaining a Schengen visa is contingent on the participant
securing comprehensive insurance that covers the entire period or periods requested.
Further information
Additional information on registration, the conference venue and other services will be made available on
this page in due course. Please check back periodically for further updates.
Information on the conference venue, the City of Bonn and the region can be found through the links below:
German Ministry for the Environment, Nature Conservation, Building and
Nuclear Safety
City of
Bonn
World Conference Centre Bonn
View
UN Campus, Bonn in a larger map
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