Information on accommodation

Click here (188 kB) for detailed information on the organization of COP 23 as a sustainable event and here for an overview of the ten sustainability focus areas.

The supplier code of conduct is available here (461 kB) .

The sustainability guidelines for exhibitors are available  here.

Recommended reference documents for event organizers:

• Specific information regarding eco-friendly products and services can be found in the Guidelines for the Sustainable Organization of Events by the Government of Germany, available in  English and German.

• The UN Sustainable Events Guide includes a wealth of practical information on the sustainable organization of events of various sizes.

Information on credentials is contained on page 4 of this notification.

User-friendly version for viewing online

 PDF version (148 kB) for download and offline use

Information on the high-level segment

Information for members of the press is available here and here.

Meeting rooms may be booked free of charge, availability permitting, for a maximum duration of one hour per Party, regional group or observer organization (UN, IGO, NGO). Meetings booked through the Meeting Room Assignment (MRA) team are categorized as closed, and no side events (which are open to the public) can be organized in any of these rooms. Meeting rooms are available every day from 8 a.m. to 9 p.m.

Completed MRA forms (to be provided under “Downloads” below in due course) may be sent via e-mail to meetingrequest@unfccc.int.

The MRA team will track your request and issue notifications/ confirmations by the last week of October 2017.

As of Monday, 6 November (the official start of COP 23), MRA forms will no longer be accepted by email. As of that date they must be delivered in hard copy, by hand, to the Information and MRA counter, located on the ground floor of the WCCB (Bula Zone), past the security check, on the left-hand side. The meeting room name will be confirmed the evening (Bonn time) before your requested meeting date at the Information and MRA counter. Once confirmed, it is advisable to frequently check your email inbox for potential changes to your confirmed meeting booking (see the MRA guidelines below).

Downloads

• MRA form (to be provided in due course)

• List of meeting rooms (to be provided in due course)

MRA guidelines

• Rooms are assigned for a maximum of one hour only per Party/ organization, free of charge;

• As meetings are booked back to back, please ensure that your meeting concludes on time;

• Meeting room reservations are made on a provisional basis and their final confirmation depends on the demands of the negotiating process, which takes priority;

• If all meeting rooms are in use for a closed daily meeting and the size and layout of the meeting room you have booked match the requirements for informal consultations, a meeting of a contact group or other negotiation meeting that urgently need to take place, the secretariat may request that you vacate the room in which you are holding your meeting at short notice. Therefore please indicate on the request form clearly your contact details, including an email address and mobile telephone number, so that the MRA team may contact you right away and assist in finding an alternative solution;

• By signing the MRA form you are confirming that you have read, understood and agreed to the conditions set out in these guidelines;

• Please inform us immediately if your meeting is cancelled as the number of meeting rooms is limited and they are in high demand;

• Food and beverages are not permitted inside the meeting rooms.

Information on observer organizations

Parties and admitted observer organizations will be able to apply for delegation offices (located in the Bula Zone) and pavilions (located in the Bonn Zone) on a commercial basis. 

The application period for requesting space on a commercial basis through the website of the General Contractor for COP 23 ended on 9 June 2017. Questions may be sent to the COP 23 Commercial Services Team via email at mail@cop23-service.de.  

Additional details are included in this information note to Parties (853 kB) . For information on side events and exhibits please refer to “Organization of side events and exhibits” below.

COP 23 will host many side events and exhibits by Parties, non-Party stakeholders and the UNFCCC secretariat. These events and exhibits will take place in the Bonn Zone of the official conference venue, making it a major hub for showcasing climate action, knowledge-sharing, capacity-building and networking. 

For information on the application procedure for admitted observer organizations, for Parties who partner with admitted observer organizations and for other entities please click here.

Information on labeling and endorsement of events and initiatives by the COP 23 Presidency is available on the COP 23 Presidency's website.

For assistance in promoting an activity related to the conference outside the official conference venue, please consult this website by the City of Bonn.

The conference venue has two zones (1359 kB) , the Bula Zone and the Bonn Zone, connected by a 1.4 km corridor.

Who can register

All delegates of admitted observer organizations have to be registered within the deadlines:

Important information:

 Notification to admitted IGOs and NGOs - United Nations Climate Change Conference, 6-17 November, Bonn, Germany (274 kB)

Information note to admitted IGOs and NGOs - Capacity for observer organizations - United Nations Climate Change Conference (COP 23/CMP 13/CMA 1.2), 6–17 November 2017, Bonn, Germany (190 kB)

Important guidelines:

Guidelines for participation: (191 kB)

Use of cameras and audio/video recording devices: (118 kB)

UN security guidelines:

Disclaimer

The UNFCCC secretariat has become aware that certain admitted observer organizations are using commercial business model packages to solicit business. As an inducement to sell these packages, potential clients are assured participation at UNFCCC conferences, sessions and meetings through quotas of admitted observer organizations. The UNFCCC secretariat would like to make it clear that it does not endorse such practices nor does it charge any fees to anyone for participating in the UNFCCC process. Eligible participants are accredited only by the UNFCCC secretariat who upon issuance of badges by the UNFCCC secretariat can enter the conference, sessions and meetings venue and participate, subject to relevant rules and regulations, in the activities organized by the UNFCCC secretariat including UNFCCC side events and exhibits and the UNFCCC Climate Change Studio.

Link to UNFCCC’s call for COP 23 partnerships

As usual, Parties and admitted observer organizations will be able to apply for delegation offices (located in the Bula Zone) and pavilions (located in the Bonn Zone) on a commercial basis. 

The application period for requesting space on a commercial basis through the website of the General Contractor for COP 23 ended on 9 June 2017. Questions may be sent to the COP 23 Commercial Services Team via email at mail@cop23-service.de.  

Additional details are included in this information note to Parties (853 kB) .

For information on side events and exhibits please refer to “Organization of side events and exhibits” above.

Information to be provided soon.

Link to Presidency website

Information to be provided soon.

Information to be provided soon.

Information on travelling to Bonn and getting to the UN Campus and the WCCB

Information on transport options during COP 23

A “One Conference, Two Zones” concept has been developed to manage the expected level of participation and events in an inclusive manner. 

The Bula Zone will include plenary halls, meeting rooms for negotiations, delegation offices and media facilities in the World Conference Center Bonn (WCCB). This will be complemented by UN Campus facilities and temporary structures built in the immediate surrounding areas. 

The Bula Zone will be open from Monday, 6 November until Friday, 17 November 2017, except Sunday, 12 November. Opening hours will be from 8 am to 11 pm. Offices for delegations will be accessible 24 hours, with reduced services on Sunday, 12 November, as well as during night times.

The Bonn Zone will be located in the adjacent Rheinaue Park and will accommodate climate action events including high-level events, side events, exhibits and media activities as well as delegation pavilions.

The Bonn Zone will be open from Monday, 6 November until Friday, 17 November 2017, including Sunday, 12 November, from 8 am to 10 pm.

The two zones will be well connected through regular bus lines with reinforced service. A 1.4 km connection road will be enhanced with a special shuttle service. In addition, bicycles will be available free of charge for travel between the zones.

Extension Bula Zone:

Information on virtual participation

All foreign delegates entering the Federal Republic of Germany must have a valid passport. 

Participants requiring a visa should contact the appropriate consular authorities well in advance of the Conference to ensure sufficient time for processing. The issuance of a Schengen visa may take up to two weeks from the date of submission of the visa application. To facilitate the issuance of a visa, a copy of the acknowledgement letter from the Online Registration System must be attached to the visa application. 

For more information, please visit the English, French or Spanish language pages of the German Federal Foreign Office and the website of the German mission where you are planning to apply for your visa. 

Participants are advised that obtaining a Schengen visa is contingent on the participant securing comprehensive insurance that covers the entire period or periods requested.