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Information on the conference venue and services
23 October - 1 November 2002, Vigyan Bhawan Conference Centre, New Delhi, India


Registration and Media Accreditation Information on the meetings Documentation
Computer and communication services Funding for delegates Services available to NGOs
Media services Information on UNFCCC and climate change General services
Events Remarks Summary of Conference services (A-Z)
Venue Notifications Hotel information

Registration and Media Accreditation

Registration of all participants, including representatives of Observer organizations and the media, takes place at the Registration Counter located in the tent outside the Vigyan Bhawan, as follows:
Hours: 8:30 a.m. - 6:30 p.m.
Saturday, 19 October - Sunday, 20 October 9 a.m. - 6 p.m.
Monday, 21 October - Tuesday, 22 October 8 a.m. - 7 p.m.
Wednesday, 23 October - Friday, 1 November

Contact: Ms. Hedwig Sandoval
Tel.: 011-302 2363
Fax: 011- 302 2365

Media participation in the conference is subject to accreditation from UNFCCC. Please note that in view of space constraints, press accreditation is limited strictly to media representatives who fully meet United Nations accreditation standards and requirements. It will be granted upon presentation of valid press credentials and a letter of assignment. Press passes may be collected at the Press Accreditation Counter, located in the Registration tent, upon presentation of two photo IDs (passport, national press card, driving licence, work ID, etc.) or a photo press pass from the United Nations in New York, Geneva, Vienna, or Nairobi.
Hours: 3 p.m. - 6 p.m. Friday, 18 October 9 a.m. - 6 p.m.
Saturday, 19 October - Friday, 1 November

Contact: Mr. Michel Smitall
Tel.: 011-302 2528, 98-10270716
Fax: 011-302 2365

Please note that double registration for the sessions is not permitted (e.g., as a State representative and simultaneously as an Observer organization representative, or as a State representative and simultaneously as a press/media representative).


Information on the Meetings

The Daily Programme (23 October-01 November) provides information on all scheduled meetings of the Convention bodies, including their timing and venue, and the agenda items to be considered. It also provides schedules of the meetings of other groups and of press briefings, as well as other announcements relevant to the conference. The Programme is available at the Documents Distribution Counter and on the UNFCCC web site (http://unfccc.int/cop8/).

Please note that information contained in the Programme is subject to change according to the needs of the negotiating process.

Important announcements or last-minute changes not contained in Daily Programme is displayed on the CCTV monitors located inside Vigyan Bhawan and the Annex building. This information can also be found on the UNFCCC web site.

The Information Desk, located in the main foyer, provides information about the meetings and the venue.
Hours: 8 a.m. - 7.30 p.m.
Wednesday, 23 October - Friday, 1 November

Contact: Ms. Kaja Jungersen
Tel.: 011-302 2342
Fax: 011-302 2343

Meeting rooms can be reserved at the Meeting Room Assignment Desk, also located in the main foyer.
Hours: 8 a.m. - 7.30 p.m.
Wednesday, 23 October - Friday, 1 November

Contact: Ms. Lee Cando
Ms. Simone Swidersky
Tel.: 011-302 2344



All official documents, as well as the Daily Schedule/Daily Programme and the list of participants, are available at the Documents Distribution Counter located in the ground floor, atrium. UNFCCC documents are also available on this site and by direct electronic mail upon request to: secretariat@unfccc.int.

Wednesday, 23 October - Friday, 1 November

Document Tables. Designated tables are available for the display of climate change related documents in the Conference facilities. These documents should be clearly attributed to an admitted organization or Party, and a copy deposited with the secretariat (Barbara Black). Please note that documents deposited elsewhere or not attributed will be removed.


Computer and communication services

Computer facilities. Computers and high-speed printers are available to participants on a first come, first served basis. These computers, located on second floor beside the atrium, are equipped with word processing and spreadsheet software and are connected to the Internet.

The helpdesk staff at the Computer Centre is able to assist participants who wish to make overhead transparencies or scans of pictures. Note: Please be considerate and do not monopolize the equipment, which is intended for use by all participants.

Photocopying machines. A commercial copy services is available to participants for the duration of the meetings. They are located in the Business Centre, ground floor, atrium. Additional copiers are located in the International Media Centre, ground floor of the Annex building for the use of media representatives and NGOs.

Telephones, fax machines, and modem jacks. Card-operated telephones, as well as card-operated fax machines and plug-and-play desks to connect laptops to the Internet are located in the Business Centre, ground floor, atrium. They are also located in the International Media Centre, ground floor of the Annex building. Telephone cards can be purchased at the Business Centre. For instructions on how to use a plug and play desk to dial up to the Internet, please ask for the assistance of the helpdesk staff.

Mobile telephones. COP 8 participants can rent mobile telephones at the Mobile Phone Desk, located in the Business Centre, ground floor, atrium.


Funding for delegates

Delegates from Parties eligible for funding may collect their daily subsistence allowance (DSA) from the Administration office located on the first floor of the Vigyan Bhawan, beside the atrium. Please present your passport or other official identity document (photo ID), tickets and boarding pass stubs to the travel officer when claiming DSA. Hours: 8 a.m. - noon and 1 - 6 p.m. Monday, 21 October - Friday, 1 November (closed on Saturday, 26 October and Sunday, 27 October)
Contact for DSA payments:
Ms. Gaby Kaufmann
Contact for travel: Mr. Jaroslav Knap
Tel.: 011-302 2340


Services available to NGOs

Offices for local NGO forum, environmental groups and business/industry organizations are located on the first floor of the Annex building. Each office is equipped with three PC workstations and a printer.

Business and industry organizations
Office Vigyan Bhawan Annex Building (1 st Floor) Room No. 275
Tel.: 011-302 2314

Environmental Groups
Office Vigyan Bhawan Annex Building (1 st Floor) Room No. 274
Tel.: 011-302 2313

Local NGO Forum
Office Vigyan Bhawan
Tel.:011-302 2312



Media services

International Media Centre. The International Media Centre, located in the Annex building of Vigyan Bhawan, offers various services to accredited members of the press, including TV and radio coverage facilities, work facilities for the print media and a UN Press Documents Counter.

Hours: During the conference, the International Media Centre is operational 24 hours a day (limited services between midnight and 7 a.m.)

The Media Coordinator, the Conference Spokesperson and the Government Press Liaison Officer have their offices on the Ground Floor of the International Media Centre, Annex building of the Vigyan Bhawan.

The Media Information Desk located in the Annex building of Vigyan Bhawan arranges bookings for the Press Conference Room and facilitates interviews with UN officials or delegates.  

Mr. Axel Wüstenhagen, Media Coordinator
Tel.: 011- 302 2316

Mr. Michael Williams, Conference Spokesperson
Tel.: 011-302 2321

Media Information Desk
Tel.: 011-302 2319


Information on UNFCCC and Climate Change

The Climate Change Kiosk. Located in the atrium of Vigyan Bhawan on the ground floor, the Climate Change Kiosk is staffed daily between 9 a.m. to 7 p.m. The Climate Change Kiosk's primary goal is to provide information about climate change and the secretariat. It is a resource for anyone interested in:

* Information on climate change information sources;
* Background information on the climate change process and the secretariat;
* Who's doing what in the process;
* Who's doing what in the secretariat;
* How to contact members of the secretariat;
* How to obtain access to, or copies of, secretariat information products or services.

The Climate Change Kiosk includes display panels as well as a computer with an Internet connection which will be used in providing assistance on how to:
* Find relevant climate change information using the UNFCCC library online;
* Search and retrieve climate change related information from the web;
* Evaluate the quality of web-based information;
* Locate other sources of climate change information.

A special feature of the kiosk is Climate Talk Days where representatives of IGOs, NGOs, Business and Industry and Governments are invited to give 10-15 minute presentations relating to one of the following themes:

1 - 3 p.m.
Thursday, 24 October

Business and Climate
1 - 3 p.m.
Saturday, 24 October

CDM and Other Mechanisms
1 - 3 p.m.
Tuesday, 29 October

Climate Change and Development
1 - 3 p.m.
Thursday, 30 October


The goal of these theme days is to demonstrate linkages between, and share information about, the work of Parties, IGOs, NGOs and others that are active in the climate change process. Presenters in the Climate Talk theme days should be prepared to give a short talk, presentation or demonstration on objectives, work or projects related to a particular theme (10-15 minutes) and be willing to grant permission to record and webcast the talk, presentation or demonstration, and to make available for informational purposes related information (e.g. fact sheets, powerpoint slides, etc.). The webcast of the talk and other information materials will be posted on the UNFCCC COP 8 website. For more information, contact Sharon Taylor (staylor@unfccc.int) or visit the Kiosk.


General Services

New Delhi Information. Information on hotel reservations, local transportation, train and air travel, as well as tourist information about New Delhi and India, is available at the Business Centre, ground floor, atrium.

Pigeonholes. Delegates of Parties who wish to leave messages for other participants are requested to use the pigeonholes located at the Documents Distribution Counter.

Representatives of non-governmental organizations may use the message board located in the main foyer to post messages. The posting of messages needs to be approved by UNFCCC.

Please contact Horacio Peluffo (Tel. 011-302 2336) for messages addressed to delegates and Barbara Black (Tel.011-302 2335) for messages addressed to representatives of Observer organizations.

Catering Facilities. Snack bars can be found on the ground floor, atrium and mezzanine floor over main foyer. A variety of restaurants are found in the food plaza located beside the annex building. A coffee corner will be made available in the writing/press area of the International Media Centre.

Deliveries. Participants expecting deliveries to the Vigyan Bhawan should contact the Information Desk, located in the main foyer.

Bank. A bank will be made available for participants of the conference. Services include the cashing of travellersÍ cheques and exchange of money. Pls. note that the exchange of currency (from rupee to US$) is restricted. For further details, please contact the bank personnel.

Hours: 8:30 a.m. - 3 p.m.
Monday, 21 October - Friday, 1 November
(closed on Saturday, 26 October and Sunday, 27 October)



Receptions. A reception hosted by the Government of India to welcome participants to the conference will be held on Wednesday evening, 23 October in the Ashoka Hotel. Please refer to the CCTV monitors for further information.

NGO Party. An NGO party will be held on Saturday evening, 26 October in the International Habitat House.

Special events and exhibits. A preliminary schedule of special events and a list of exhibits held during COP 8 will be made available at the Information Desk. For updates and changes in the calendar, please see the Daily Programme and the announcements on the CCTV monitors as well as the message board for special events and exhibits in the main foyer.

In order to provide a better focus for information on events and to avoid paper wastage, participants are kindly requested to post flyers and posters regarding special events, exhibits or meetings only on this message board and to inform the secretariat (Ms Barbara Black Tel.: 011-302 2335) before posting any material. Please note that flyers posted in other areas of the conference centre will be removed.



Emergencies. In case of a medical emergency, please contact the medical staff located near the Security Office, ground floor of Vigyan Bhawan.

For other emergencies, immediately contact UN security staff (wearing either a UN uniform or a UN armband), who will be located at the entrance of the conference area, or call the following number:
011-302 2345, 011-302 2347

Badges. Access to the conference area is restricted to registered participants of the meetings. In order to help enforce the high security standards of the secretariat, participants are expected to wear their badges as soon as they are issued. They must be worn at all times and in all areas for the duration of the conference.

Badges are issued only on the basis of a letter of nomination from Parties, Observer States or accredited Observer organizations. Lost badges must be reported to the Registration Desk immediately.

Personal items. Please be aware that unattended items will be removed. Contact UN security staff, located near the entrance, for lost and found items.

Food or drinks are not permitted in the meeting rooms.

Smoking area. Please note that smoking is not permitted on the meeting premises, except in the designated areas.




COP 8 Notification - information on high-level segment
COP 8 Notification to IGOs and NGOs
COP 8 Notification to Parties