Distr.
GENERAL
FCCC/CP/1996/6
20 May 1996
Original: ENGLISH
CONFERENCE OF THE PARTIES
Second session
Geneva, 8 - 19 July 1996
Item 8 (a) of the provisional agenda
Paragraphs Page
I. INTRODUCTION 1 - 5 3
A. Mandate 1 - 3 3
B. Scope of the note 4 3
C. Possible action by the Conference of the Parties 5
4
GE.96-
Paragraphs Page
II. IMPLEMENTATION OF DECISION 14/CP.1 6 - 16 4
A. Institutional linkage of the Convention secretariat
to the United Nations 6 4
B. Arrangements for administrative support 7 - 14 4
C. Conference services 15 - 16 6
III. ARRANGEMENTS FOR FURTHER REVIEW 17 - 21 6
1. Institutional and administrative matters relating to the
functioning of the secretariat of the United Nations Framework
Convention on Climate Change (UNFCCC) were considered by the
Conference of the Parties (COP) at its first session (see
FCCC/CP/1996/7). By its decision
14/CP.1,(1) the COP, inter
alia:
(a) Decided that the secretariat of the Convention would be
institutionally linked to the United Nations;
(b) Noted, and provisionally accepted, the administrative
arrangements proposed by the Secretary-General of the United Nations
to give effect to the institutional linkage, and requested the
Subsidiary Body for Implementation (SBI) to review this issue;
and
(c) Requested the General Assembly of the United Nations to decide
to finance, from the regular programme budget of the United Nations,
conference servicing costs arising from sessions of the COP and its
subsidiary bodies for the duration of the institutional linkage
referred to in (a) above.
2. At its first meeting, on 31 August 1995, the SBI, inter
alia, recommended that meeting time during the biennium
1996/1997 be set at 12 weeks, resources for which were to be
requested from the General Assembly. As regards administrative
arrangements, the SBI took note of the discussions which had taken
place between the interim secretariat and the United Nations
Department for Administration and Management, and requested the
Executive Secretary to pursue these discussions to a satisfactory
conclusion.
3. At its second session in February/March 1996, the SBI
considered a note by the Executive Secretary on the implementation of
decision 14/CP.1 (see FCCC/SBI/1996/6, paras. 5-20). The SBI,
inter alia, decided to take note of the information provided
therein, including the fact that the General Assembly was to consider
important institutional and budgetary matters at its fifty-first,
fifty-second and fifty-fourth sessions in 1996, 1997 and 1999
respectively.
4. This note reviews the developments that have taken place since
COP 1 and that are related to the issues enumerated in paragraph 1
above. It should be read in conjunction with the following
documents:
- FCCC/CP/1996/6/Add.1 which reports on discussions that have
taken place with the United Nations and the Government of Germany on
the legal arrangements for the functioning of the
secretariat;
- FCCC/CP/1996/6/Add.2 which considers practical preparations for
the relocation of the secretariat to Bonn and possible liaison
arrangements that may be needed in Geneva;
- FCCC/CP/1996/6/Add.3, a note by the President of COP 1 regarding
the appointment of the head of the Convention
secretariat.
5. The COP may wish to note the information contained in this
report and to decide to keep these issues under review on the basis
of reports by the Executive Secretary. The COP may further wish to
request the SBI to assist it in this regard. The issues that would
appear to merit explicit mention in a decision include the
arrangements for administrative support and the situation regarding
the costs of conference servicing, including the volume of
documentation for translation.
6. The institutional linkage of the Convention secretariat to the
United Nations, as adopted by the COP in its decision 14/CP.1, was
endorsed by the General Assembly of the United Nations in operative
paragraph 2 of General Assembly resolution 50/115 of 20 December
1995. By operative paragraph 3 of that resolution, the General
Assembly requested the Secretary-General to review the functioning of
the linkage not later than 31 December 1999, in consultation with the
COP, with a view to making such modifications as may be considered
desirable by both parties, and to report thereon to the General
Assembly.
7. Following consultations on this matter, which took into account
the consideration of this item by the SBI, the Secretary-General, on
2 November 1995, recommended to the General Assembly in his related
report (A/50/716) a transitional arrangement for the biennium
1996/1997 whereby the United Nations would:
(a) Levy a charge of 13 per cent on the funds of the Convention
for programme support costs;
(b) Drawing on the proceeds of this charge, provide full
administrative support services to the Convention secretariat,
including administrative staff; such services to evolve to cover
needs resulting from the establishment of the secretariat in Bonn;
and
(c) Consider again these arrangements on the basis of a review to
be undertaken by the United Nations Department of Administration and
Management and the Convention secretariat, the findings of which
review would be reported to the General Assembly and the COP in 1997
and reflected in the proposed Convention budget for
1998/1999.
8. By resolution 50/115, the General Assembly took note of the
transitional arrangements summarized in the above paragraph and
decided to review them in 1997 (see paragraph 20 below).
9. As a consequence of these arrangements, and specifically of the
provision of full administrative support to the Convention
secretariat, the cost of three positions for administrative staff
approved by the COP in the Convention budget for 1996 have been
deducted from the budget, with resulting savings of approximately
$400,000 for 1996 (including overhead). A similar deduction, in the
approximate amount of $282,000 (which reflects the lower staff costs
in Bonn), will be incorporated in the estimates for
1997.
10. The United Nations Under-Secretary-General for Administration and Management, after consultation with the Executive Secretary, has established detailed administrative arrangements for the Convention secretariat. A summary of those arrangements is contained in paragraphs 11 to 14 below. The arrangements are based on the foundation provided by the Staff and Financial Regulations and Rules of the United Nations and the UNFCCC financial procedures (decision 15/CP.1). They also reflect the accountability of the Executive Secretary to the Secretary-General of the United Nations, through the Under-Secretary-General for Administration and Management, on administrative and financial issues. The United Nations Office at Geneva, Division of Administration, will provide the relevant personnel, financial and administrative services to the UNFCCC.
11. As regards personnel matters, the arrangements provide for the Executive Secretary to exercise full authority, under the Staff Regulations and Staff Rules of the United Nations, in matters relating to the appointment, promotion and termination of secretariat staff. Appointments will be limited to service with the Convention secretariat. The
Secretary-General is to retain authority for final decisions on
disciplinary and appeal matters, and on compensation claims in
respect of service-incurred death, injury or disability.
12. As regards financial matters, the arrangements reflect the Executive Secretary's
full authority to incur obligations under the budget approved by the COP, while the
United Nations will verify, prior to payment, that the goods have
been received, or the services rendered, in accordance with the
documents which established the related obligation. The arrangements
also provide for the Convention secretariat to be exempt from such
restrictions as the Secretary-General may from time to time impose on
the employment of personnel and on the use of funds for operational
requirements. The Trust fund for the core budget of the UNFCCC will
be exempt from the standard United Nations requirement to establish
an operational reserve, on the understanding that the UNFCCC Working
Capital Reserve will be established and maintained within the
Fund.
13. The financial arrangements further provide for the Executive
Secretary to approve procurement of goods and services up to a
maximum of $50,000 for each transaction; transactions exceeding this
limit shall be approved by the Director-General of the United Nations
Office at Geneva in accordance with the appropriate United Nations
Financial Rule.
14. The financial arrangements summarized above will apply during
the biennium 1996/1997, subject to a review which will take into
account evolving needs arising from the relocation to Bonn of the
Convention secretariat (see paragraphs 18-20 below).
15. The General Assembly decided, by its resolution 50/115, to include 12 weeks of conference servicing facilities for the sessions of the COP and its subsidiary bodies in the calendar of meetings for 1996/1997. Related budgetary action is expected to be completed by the General Assembly at its fifty-first session, in the context of its examination of revised estimates for the biennium 1996/1997. In a recent report on this matter (A/50/7/Add.15 of 12 April 1996), the Advisory Committee on Administrative and Budgetary Questions (ACABQ) has noted that the required additional appropriation for the biennium would
amount to $5,517,000 and "that such additional appropriation as
may be approved by the General Assembly would be subject to the
provisions of the contingency fund". At the time of writing,
discussions on this matter are under way in the Fifth Committee. The
Executive Secretary will follow closely the budgetary process pending
on this item, which may still be subject to some uncertainty in the
light of the financial situation of the United Nations, and will
inform the Parties in the most expeditious manner of any decisions
and their implications.
16. The ACABQ, in the above-mentioned report, raised the question
of the volume of UNFCCC documents. It recommended that "in line with
the economy measures being undertaken for the United Nations
Secretariat, the Conference of the Parties should be requested to
review the number of documents envisaged and the manner in which they
are produced." The COP may wish to consider these remarks and to this
end the Executive Secretary will make available to COP 2 statistics
on documentation for the meetings of the COP and its subsidiary
bodies.
17. Over the next 18 months the institutional linkage, the
arrangements for administrative support and the provision of
conference services will be subject to review.
18. First, the Executive Secretary and the Department of
Administration and Management will review the arrangements for
administrative support during the second half of 1996. This review
will determine whether, and the extent to which, changes to those
arrangements should be made in the light of, inter alia, the
relocation to Bonn of the Convention secretariat. The Executive
Secretary will report to the SBI at its fourth session in February
1997 on the results of this review.
19. Second, pursuant to resolution 50/115, the Secretary-General
of the United Nations is to report to the General Assembly at its
fifty-first session (1996) on the implementation of that
resolution.
20. Third, in operative paragraph 10 of its resolution 50/115, the
General Assembly has asked the Secretary-General to review the
arrangements for administrative support, and for the financing of
conference servicing costs, "towards the end of the biennium
1996/1997 and to report upon the results of this review to the
Assembly at its fifty-second session" in 1997. This review will thus
need to cover the entire spectrum of financial and personnel support
arrangements, including provision and use of overhead, and also the
financing of conference servicing costs after 31 December 1997. The
findings will be reflected in the Convention budget for 1998/1999,
and also in the United Nations programme budget for that biennium,
for decision by COP 3 and the General Assembly,
respectively.
21. Finally, in accordance with operative paragraph 3 of
resolution 50/115, the functioning of the operational linkage between
the Convention and the United Nations is to be reviewed not later
than 31 December 1999.